STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: ACCOUNT CLERK II
Class Code: 0012-07
Date Established: 07-01-50
Occupational Code: 1-3-8
Date of Last Revision: 12-28-01
BASIC PURPOSE: To transcribe, post and record factual
data for use in maintaining accounting records.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Posts details of
business transactions by transcribing and recording financial data.
·
Prepares routine
statistical, narrative and other accounting related reports.
·
Operates adding
machine to total accounts or reconcile monthly bank statements.
·
Prepares routine
bills or invoices for approval by supervisor including calculating totals, net
amounts or discounts.
·
Checks transfers, invoices,
repair invoices and equipment transfers for completeness and accuracy.
·
Operates a typewriter
and other standard office equipment as required in the performance of clerical
duties.
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DISTINGUISHING FACTORS:
Skill: Requires skill in applying instructions
to accomplish different job functions OR in operating machines for a variety of
different purposes.
Knowledge: Requires understanding and using
business or trades vocabulary or basic arithmetic to perform standard operating
procedures.
Impact: Requires responsibility for
contributing to agency objectives by ensuring the accuracy of support
activities within one or more organizational units. Errors at this level affect the work of others or have
measurable monetary consequences, and require verification and correction in
order to complete succeeding work operations.
Supervision: Requires no supervision of employees or
functions.
Working Conditions: Requires performing regular job
functions under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including
continuous sitting or occasional standing and walking.
Communication: Requires obtaining and exchanging
information, referring inquiries to the appropriate source, or responding to
questions from state employees or members of the general public.
Complexity: Requires a combination of job functions
using minimal judgment to perform a variety of job tasks according to clearly
prescribed standard practices and procedures.
Independent Action: Requires making a limited number of
choices in selecting among alternative courses of action under supervisory
guidance and in performing job functions according to a variety of prescribed
policies or procedures.
MINIMUM QUALIFICATIONS:
Education: Graduation from high school or G.E.D.
equivalent, including or supplemented by courses in bookkeeping principles and
typing. Each additional year of
approved formal education may be substituted for one year of required work
experience.
Experience: One year of clerical experience,
typing, stenographic or secretarial work, including calculating machine
work. Additional years of related
work experience may not be substituted for the formal education required by
this class specification.
License/Certification: None required.
SPECIAL REQUIREMENTS:
For appointment
consideration, Account Clerk II requires that applicants successfully
participate in a written examination measuring possession of knowledges, skills
and abilities identified as necessary for satisfactory job performance by this
class specification.
RECOMMENDED WORK TRAITS Working knowledge of modern office
practices, procedures and equipment.
Knowledge of commercial arithmetic. Knowledge of bookkeeping procedures and practices. Skill in operating calculating machine
rapidly and accurately. Skill in
reading numbers rapidly and accurately.
Skill in preparing reports.
Ability to understand and carry out oral and written instructions. Ability to make minor decisions on the
basis of precedents and regulations.
Ability to train, assign, supervise and review the work of subordinate
clerical employees. Ability to
prepare clear and concise oral and written reports. Ability to establish and maintain effective working
relationships with other employees.
Must be willing to maintain appearance appropriate to assigned duties
and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 05/10/02
URL: /hr/classspec_a/0012.htm