STATE OF NEW HAMPSHIRE
CLASSIFICATION: ADMINISTRATOR, BUREAU OF GRAPHIC SERVICES
Class Code: 0067-28 Date Established: 07-01-85
Occupational Code: 7-1-5 Date of Last Revision: 12-28-01
BASIC PURPOSE: To administer agency objectives by planning short- and long-term organizational goals, reviewing recommendations and developing or revising program policies for the Bureau of Graphic Services.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
· Determines printing and photocopying performance through cost-benefit analyses and decides on the various types of supplies and equipment required; directs billing for the services provided.
· Monitors work flow through bureau to ensure smooth operation and anticipate problems and solutions before they occur.
· Evaluates overall photocopying needs of state agencies and gathers information on photocopying services, machines and features available to utilize data in establishing contracts between private vendors and state government.
· Summarizes data used in biennial agency budgets for operation of bureau.
· Develops appropriate guidelines to aid in determining whether copy production should take place in-house or be contracted out-of-plant.
· Determines staffing requirements for agency and hires all professional, technical and clerical staff.
· Develops and implements specific procedures and general policies to effect timely and efficient handling of requests for graphic services by state agencies.
Skill: Requires skill in analyzing and interpreting data, policy and procedures OR in using equipment in order to arrive at logical conclusions or recommendations.
Knowledge: Requires logical or scientific expertise to resolve problems of a specialized or professional nature in a wide range of applications.
Impact: Requires responsibility for achieving major aspects of long-range agency objectives by planning short- and long-term organization goals, reviewing recommendations for procedural changes, and developing or revising program policies. Errors at this level result in incorrect decisions at an administrative level, and are detected subsequent to implementation in an overall evaluation process.
Supervision: Requires delegating supervisory or program responsibilities to subordinate managers, with overall accountability for hiring employees and approving program policies. The supervisor in this position assumes responsibility for an organizational unit, including developing long-range plans, analyzing staffing requirements, and formulating systemwide policies and procedures.
Working Conditions: Requires performing regular job functions in a controlled environment with minimal exposure to disagreeable job elements and little risk of hazard to physical or mental health.
Physical Demands: Requires light work, including continuous walking or operating simple equipment for extended periods of time as well as occasional strenuous activities such as reaching or bending.
Communication: Requires reviewing summaries and reports and making management level decisions to solve problems or to achieve work objectives as well as articulating and expressing those solutions and goals. This level also requires formal presentations of solutions and goals to employees and the general public to increase the responsiveness of the agency toward the demands of its client system.
Complexity: Requires evaluating a combination of wide-ranging job functions to determine work procedures, to solve problems, and to reach conclusions by applying analytical, technical, or scientific thinking. This level also requires planning policies and long-term strategies, drawing conclusions based on available criteria, and evaluating the effectiveness of program objectives.
Independent Action: Requires independent judgment in planning and evaluating work procedures and in supervising the development of professional, technical and managerial standards under administrative direction and according to broad departmental guidelines.
Education: Bachelor's degree from a recognized college or university with major study in graphic arts, business administration, or marketing. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Seven years' experience in the graphic arts, printing, or reprographic services industry, including a minimum of two years in a management or supervisory capacity.
License/Certification: None required.
RECOMMENDED WORK TRAITS: Thorough knowledge of the principles and practices involved in printing, photocopying, and duplicating production. Thorough knowledge of all types of printing and lithographic equipment, procedures, and supplies including offset printing equipment and techniques. Thorough knowledge of auxiliary equipment and functions such as reproducing machinery, collators, paper cutters, and bindery equipment. Thorough knowledge of the relative costs of producing wide varieties of printed material by various methods. Familiarity with modern computerized photocomposition equipment and techniques. Working knowledge of state of the art photocopying systems and compatible electronic printing systems. Considerable knowledge of state rules and regulations related to printing and publications, and printing contracts. Ability to write printing, photocopying, and equipment specifications and estimate the cost of producing all types of printed matter. Ability to effectively plan and supervise the work of technical personnel. Ability to maintain effective working relationships with employees of state agencies on all levels. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive of general duties and is not intended to list every specific function of this class title.
Last Updated 05/10/02