STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: ADMINISTRATOR, BUREAU OF GRAPHIC
SERVICES
Class Code: 0067-28
Date Established: 07-01-85
Occupational Code: 7-1-5
Date of Last Revision: 12-28-01
BASIC PURPOSE: To administer agency objectives by
planning short- and long-term organizational goals, reviewing recommendations
and developing or revising program policies for the Bureau of Graphic Services.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Determines printing
and photocopying performance through cost-benefit analyses and decides on the
various types of supplies and equipment required; directs billing for the
services provided.
·
Monitors work flow
through bureau to ensure smooth operation and anticipate problems and solutions
before they occur.
·
Evaluates overall
photocopying needs of state agencies and gathers information on photocopying
services, machines and features available to utilize data in establishing
contracts between private vendors and state government.
·
Summarizes data used
in biennial agency budgets for operation of bureau.
·
Develops appropriate
guidelines to aid in determining whether copy production should take place
in-house or be contracted out-of-plant.
·
Determines staffing
requirements for agency and hires all professional, technical and clerical
staff.
·
Develops and
implements specific procedures and general policies to effect timely and
efficient handling of requests for graphic services by state agencies.
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DISTINGUISHING FACTORS:
Skill: Requires skill in analyzing and
interpreting data, policy and procedures OR in using equipment in order to
arrive at logical conclusions or recommendations.
Knowledge: Requires logical or scientific
expertise to resolve problems of a specialized or professional nature in a wide
range of applications.
Impact: Requires responsibility for achieving
major aspects of long-range agency objectives by planning short- and long-term
organization goals, reviewing recommendations for procedural changes, and
developing or revising program policies.
Errors at this level result in incorrect decisions at an administrative
level, and are detected subsequent to implementation in an overall evaluation
process.
Supervision: Requires delegating supervisory or
program responsibilities to subordinate managers, with overall accountability
for hiring employees and approving program policies. The supervisor in this position assumes responsibility for
an organizational unit, including developing long-range plans, analyzing
staffing requirements, and formulating systemwide policies and procedures.
Working Conditions: Requires performing regular job
functions in a controlled environment with minimal exposure to disagreeable job
elements and little risk of hazard to physical or mental health.
Physical Demands: Requires light work, including
continuous walking or operating simple equipment for extended periods of time
as well as occasional strenuous activities such as reaching or bending.
Communication: Requires reviewing summaries and
reports and making management level decisions to solve problems or to achieve
work objectives as well as articulating and expressing those solutions and
goals. This level also requires
formal presentations of solutions and goals to employees and the general public
to increase the responsiveness of the agency toward the demands of its client
system.
Complexity: Requires evaluating a combination of
wide-ranging job functions to determine work procedures, to solve problems, and
to reach conclusions by applying analytical, technical, or scientific
thinking. This level also requires
planning policies and long-term strategies, drawing conclusions based on
available criteria, and evaluating the effectiveness of program objectives.
Independent Action: Requires independent judgment in
planning and evaluating work procedures and in supervising the development of
professional, technical and managerial standards under administrative direction
and according to broad departmental guidelines.
MINIMUM QUALIFICATIONS:
Education: Bachelor's degree from a recognized
college or university with major study in graphic arts, business
administration, or marketing. Each
additional year of approved formal education may be substituted for one year of
required work experience.
Experience: Seven years' experience in the graphic
arts, printing, or reprographic services industry, including a minimum of two
years in a management or supervisory capacity.
License/Certification: None required.
RECOMMENDED WORK TRAITS: Thorough knowledge of the principles
and practices involved in printing, photocopying, and duplicating
production. Thorough knowledge of
all types of printing and lithographic equipment, procedures, and supplies
including offset printing equipment and techniques. Thorough knowledge of auxiliary equipment and functions such
as reproducing machinery, collators, paper cutters, and bindery equipment. Thorough knowledge of the relative
costs of producing wide varieties of printed material by various methods. Familiarity with modern computerized
photocomposition equipment and techniques. Working knowledge of state of the art photocopying systems
and compatible electronic printing systems. Considerable knowledge of state rules and regulations
related to printing and publications, and printing contracts. Ability to write printing,
photocopying, and equipment specifications and estimate the cost of producing
all types of printed matter.
Ability to effectively plan and supervise the work of technical
personnel. Ability to maintain
effective working relationships with employees of state agencies on all
levels. Must be willing to
maintain appearance appropriate to assigned duties and responsibilities as
determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 05/10/02
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