STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: DATA CONTROL
CLERK II
Class Code: 3025-10
Date Established: 06-22-73
Occupational
Code: 1-1-2
Date of Last Revision: 12-28-01
BASIC PURPOSE: To monitor
computer input and output and recommend strategies to correct data entry
errors.
CHARACTERISTIC
DUTIES AND RESPONSIBILITIES:
·
Reviews computer
input from originating source to check format, completeness and organization.
·
Verifies data entry
to ensure accuracy and make necessary corrections.
·
Exchanges information
with programmers and computer operations to gain feedback as to production job
workflow.
·
Reviews computer
output for completeness of processing and accuracy of control clerks.
·
Assists in the
training and instruction of Data Control Clerks and Data Entry Operators in
solving individual work problems.
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DISTINGUISHING
FACTORS:
Skill: Requires skill
in recommending routine changes in standardized operating procedures OR in
retrieving, compiling and reporting data according to established procedures OR
in operating complex machines.
Knowledge: Requires
understanding and using business or trades vocabulary or basic arithmetic to
perform standard operating procedures.
Impact: Requires
responsibility for contributing to agency objectives by ensuring the accuracy
of support activities within one or more organizational units. Errors at this level affect the work of
others or have measurable monetary consequences, and require verification and
correction in order to complete succeeding work operations.
Supervision: Requires
partial supervision of other employees doing work which is related or similar
to the supervisor, including assigning job duties, providing training, giving
instructions and checking work.
Working
Conditions: Requires performing regular job
functions under good conditions in a safe working environment.
Physical
Demands: Requires light work, including
continuous walking or operating simple equipment for extended periods of time
as well as occasional strenuous activities such as reaching or bending.
Communication: Requires explaining
facts, interpreting situations, or advising individuals of alternative or
appropriate courses of action.
This level also requires interviewing or eliciting information from
state employees or members of the general public.
Complexity: Requires a
combination of job functions using minimal judgment to perform a variety of job
tasks according to clearly prescribed standard practices and procedures.
Independent
Action: Requires a range of choice in applying
a number of technical or administrative policies under general direction and in
making routine decisions or in recommending modifications in work procedures
for approval by supervisor.
MINIMUM
QUALIFICATIONS:
Education: High school
diploma, G.E.D. or its equivalent.
Each additional year of approved formal education may be substituted for
one year of required work experience.
Experience: Two years'
experience in the review, analysis and control of EDP input data, one year of
which must have been at a level equivalent to a Data Control Clerk I.
License/Certification: None required.
SPECIAL
REQUIREMENTS: For appointment consideration, Data
Control Clerk II applicants must successfully participate in a written
examination measuring possession of knowledge, skills and abilities identified
as necessary for satisfactory job performance by this class specification.
RECOMMENDED
WORK TRAITS: Knowledge of the practices and
procedures of computer data control.
Knowledge of methods and techniques of data batching, computer input
preparation and computer output review.
Skill in analyzing edits.
Ability to read and interpret input forms and computer printouts. Ability to maintain accurate logs and
control records. Ability to find
and correct causes of input errors.
Ability to instruct and supervise others. Ability to organize and assemble source material for routing
through the processing unit.
Ability to communicate effectively. Ability to establish and maintain effective working
relationships with others. Must be
willing to maintain appearance appropriate to assigned duties and
responsibilities as determined by the agency appointing authority.
DISCLAIMER
STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 08/12/02
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