Bureau of Graphic Services

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How to Become a Vendor:

Any Commercial Printing Firm (business forms, labels, decals, screen printing, etc.) may register as a vendor with the Bureau of Graphic Services:

1. Register with the Secretary of States Office at (603) 271-3242
2. Submit a request on Company Letterhead to get an application. Mail to:
   State of New Hampshire, Bureau of Graphic Services, 12 Hills Avenue, Concord, New Hampshire 03301-4860
   (Before sumbitting application, please make sure it is completely filled out and contains a "Certificate in Good Standing" from the Secretary of States office, if applicable.)
3. Allow approximately 30 - 60 days for the application to be reviewed at the Bureau of Graphic Services.
   (If company is within traveling distance, you will receive a call to come in for an interview, portfolio review and classification.)

NOTE: Once on our vendors list, you MUST KEEP US INFORMED OF ANY CHANGES IN YOUR COMPANY, such as changes in name, address, equipment or representation.

Accessing Bid Information:

1. Bids with formal specifications are available to qualified vendors at the Front Desk at the Bureau of Graphic Services, 12 Hills Avenue, Concord, New Hampshire.
2. Hours for Bid Review are 8:30 a.m. to 3:30 p.m., Monday through Friday.
3. Vendors must sign in and present their business card for access to Proposal Log Book.
   A brief outline of projects available will be listed in the front of this book, as well as complete sets of specifications.
   These specifications must not be removed from the log book. Jot down the Proposal Number, give this information to the receptionist(s), and a complete set of specifications (with samples, if available) along with a return envelope will be provided.
4. Faxed bids are acceptable provided they are submitted prior to the time stated on the contract sheet. The original contract must be received within 5 days of the bid closing.
5. Cover sheet (contract) must be signed by an individual whom you've indicated on your 'Application for Vendor Status' as qualified to legally bind your company to this contract. Unsigned contracts will not be accepted.
6. Any changes to the pricing structure must be initialed on the bid or it will not be accepted.
7. Vendors must always respond to any bids they've picked up or that have been sent to them. Even a "no bid" is considered a response. Three (3) no responses may be cause for removal from our active vendor's list.

Contact Graphic Services.

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