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Tips For Submitting Digital Files:
The following guidelines have been designed to help your job move through the
pre-press process quickly and to print correctly when sent electronically.
~ It is very important to label your disk clearly with the software
program and version used.
~ Identify your file(s) appropriately. For example, be more specific
than simply naming a file "brochure". Alway consolidate multiple files as much
as possible, and place in the correct order/sequence you wish to have printed.
~ Do not submit more than one version of your file or use disks which
may have other, unnecessary files on them.
~ If you cant provide us with a PDF or PostScript file, include
all fonts used (including fonts in EPS images) and electronic images (photos, clip art,
and art generated in drawing applications). Be sure the names of the scans/art match what
is called for in your document.
~ Always include an accurate hard copy and/or a mock-up of the final
layout. If the job is a reprint, provide a printed sample, plus the previous job number,
~ For best results, line art should be 600 dpi. Scanned images and
photos should be at least 300 dpi, and for best reproduction quality, not enlarged above
~ Your text should be proofed for accuracy prior to sending it
to us. Because output can vary between different computers and printers, a digital proof
will be generated to verify layout and content of multi-page projects. If you edit,
correct or move text at this point, considered "authors alterations" (AA's),
additional charges will be incurred.
~ Do not submit jobs as e-mail attachments unless previously arranged
or identified appropriately.
~ All projects must be accompanied by an authorized BGS-1 job order,
to include specifications such as double or single sided printing, type/color of paper,
ink colors, quantities, proof requests, etc. These forms authorize us to perform your
requested services, and may be obtained through each agency's business office.
~ Call us before sending an order if you have any questions, or let us
prepare jobs for you if you're unsure of correct procedures. Well be happy to
help with all phases of your print project and in many cases, may save your
agency unnecessary costs/charges.
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COMMON FILE PROBLEMS
If prepared correctly, your files will go through production as scheduled,
without additional costs. Avoid these common errors so your job wont need to be
~ Brochure panels not set up correctly for folding (resulting in
uneven or off-centered panels after folded, or text running into folds).
~ Not allowing enough of a margin for the press gripper edge (usually
on the short edge of an 8-1/2 x 11 sheet of paper). The standard required is 3/8" or
~ Booklets not set up properly for correct output size, page breaks
not inserted where needed, or lacking blank pages when and where required for accurate
duplexing (or leaving blank pages in at the end, unnecessarily).
~ Running heads/footers not setting up page numbering correctly for
the industry standards of odd numbered pages on right sided sheets (front) and even page
numbers on left side of sheets (back).
~ Unacceptable software applications which are unsuitable for
commercial color printing (most Excel, Powerpoint, and Publisher files will not
'color-separate' correctly to print on a press).
~ Improper graphic file formats for logos, art and photos. If you
cant provide a BMP, TIFF, JPG, EPS, or AI image, call us to make sure your
files/artwork will be usable/printable. The quality of your final product depends a great
deal upon what you provide to the printer.
~ No RGB or Index colors should be used. CMYK and Pantone are the only
colors most printing companies accept. Remove all unused colors in your color palette
before submitting a file electronically.
~Don't use hairline rules. They may be so fine that they'll appear
broken-up when printed. Specify at least .5 or 1/4 point.
For those state agencies who might like additional information about
preparing their electronic files for printing, we have created a more detailed, printed
brochure entitled "GUIDELINES FOR SUBMITTING DIGITAL FILES TO GRAPHIC SERVICES".
This publication offers useful information about file preparation, font and graphic
downloading, and explains numerous color issues. If you would like to receive a copy of
this informative and easy to read brochure, please call us at 271-3205 or 271-1454. We'll
be happy to send you a copy.
Contact Graphic Services.
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