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CURRENT LISTING OF STATE OF NEW  HAMPSHIRE "REQUESTS FOR PROPOSALS" FOR RENTAL SPACE:


 DEPARTMENT OF HEALTH AND HUMAN SERVICES: OFFICE SPACE WANTED TO LEASE IN DOVER NH  

Wanted to rent in Dover, NH commencing in the fall of 2014, approximately 1,700 square feet of space for use by the NH Department of Health and Human Services as an Itinerant Office for the Department’s Juvenile Probation and Parole Officers.  All interested parties must offer a 5-year lease term.  The space and surrounding site offered must be renovated to meet State’s programmatic needs and specifications, which include but are not limited to the following:  

1)     Space: Provide approximately 1,700 square feet of space renovated to the Tenant’s specifications provided in “turn key” condition.  The amount of space required will vary contingent upon the layout of the proposed structure.  

2)     Landlord’s lease rate: All proposals must offer full “gross” lease rates, this “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must be inclusive of all fit up costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.  

3)     Location:  Proposals that offer office space located in existing buildings shall be shown favorable preference during the Request For Proposal (RFP) review process.  This favorable preference is required by RSA 9B, the State of New Hampshire’s “Smart Growth” initiative.  

4)     Architecturally barrier-free access:  All interior and exterior areas of the proposed facility, parking lot, and site, inclusive of the sidewalks and pathways leading to the proposed Premises, must comply with or be renovated to comply with all current codes and regulations regarding provision of architectural barrier-free access.  These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire Abfd 300 (the 2010 ADA Standards for Accessible Design; ADA Std. citations), and the State Building Code (IBC-2009, IEBC-2009; ICC/ANSI A117.1-2003).   

5)     Permits and Testing: The responsibility and costs of any permits and testing associated with the fit up of the space shall be borne solely by the Landlord.  

6)     “Clean Indoor Air”:  If the proposed premises are selected and a lease subsequently executed after completion of any renovations but prior to Tenant occupancy the Landlord shall have the interior space tested for, and provide State certified compliance with, the rules set forth by the “Department of Environmental Services” in Chapter Env-A 2200; as required by the “Clean Indoor Air Act” RSA 10-B.  

7)     General Scope of Work: Upon completion of construction and/or renovation the premises shall be turned over to the Tenant in “turn key” condition; work provided shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, hardware, millwork, finishes, fixtures, HVAC systems, fire suppression systems; telecommunications, lighting and electrical systems.  Provide all electrical circuitry and outlets, and all telecommunications and data outlets.   

8)     Parking:  a minimum of Ten (10) parking spaces for the Tenant’s use.  Provision of parking shall be without additional charge, included in the proposed annual rent.  It is preferred that these spaces be designated exclusively for the Tenant, if its proposed that they be shared in common with others their must be sufficient “overflow” parking beyond the required number of spaces to assure that spaces are available to the Tenant’s staff and clients at all times.   

9)     Interior Layout:  An outline of the Tenant’s requirements follows;

a)    Specialty Construction Note; certain interior walls: All private offices shall be provided with full enclosure floor to ceiling drywall construction and either solid core or hollow metal doors and frames.  

10) Rest rooms:  Provide a minimum of three (3) restrooms – at least one (1) unisex ADA conforming restroom located within the leased space; and at least two (one per gender) ADA conforming restrooms for use by the public - such “public” use may be shared in common with others.  

11) Open Office Area: Provide open office area of approximately 1,600 square feet to accommodate tenant’s eight (8) L-unit workstations, each measuring approximately 6’ x 8’ – the L-units workstations will be provided by and installed by Tenant.  Landlord shall be required to provide all electrical circuitry and junction boxes (ceiling and/or wall mounted) required for proper utilization of the furniture panel’s electrified raceway, and to provide data trays and J hooks for routing of telecommunications into open office area.   

12) Private Offices: Provide the following:

At least one office measuring approximately 9’x12’.  

13) Telephone/Data Room: Provide (or provide access to) a separate, secure Telephone and Data Room/Closet (minimum of 65 SF for use by Tenant) as required to accommodate the Tenant’s Telephone and Data needs, in conformance with the Tenant’s final specifications.  Provide a minimum of one (1) 4” conduit with pull string from the Building’s DEMARC into this Tele/Data Room.  

Minimum requirements shall include, but not be limited to:  separate secure space (keyed entry), adjacent to or within the leased space.  Provide dedicated, independent cooling system as required to maintain an ambient temperature of 68 degrees within the Tel/Data Room.  Provide a minimum of four dedicated 20 amp power circuits for use by the tenant’s IT equipment.  Walls shall be full height (extend from the floor to the underside of the roof or floor deck above) framing shall be 3-5/8” metal stud with 5/8 inch gypsum board both sides full height with 3-1/2” minimum thickness sound attenuation blankets in the cavity.  

Favorable preference will be shown to proposals which offer space that provides for emergency power and/or a UPS systems capable of providing power for the Tenant’s IT equipment within the Tele/Data Room for a minimum of 60 minutes.  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:  

A statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; a brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.    

Public Disclosure: Any information submitted as part of a “letter of interest” or “proposal “ in response to this “Request For Proposal” (RFP) may be subject to public disclosure under RSA 91-A.  In addition, in accordance with RSA 9-F:1, any lease contract entered into as a result of this RFP will be made accessible to the public online via the State of New Hampshire website.  Accordingly, business financial information and proprietary information such as trade secrets, business and financial models and forecasts, and proprietary formulas may be exempt from public disclosure under RSA 91-A:5, IV; If you believe any information being submitted in response to this RFP should be kept confidential as financial or proprietary information, upon submittal of the “letter of interest” and any subsequent “proposal” specifically identify such information in a supplemental letter to the agency.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process.   

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications, which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction.   

All Letters of Interest (which must include the information specified above) are to be addressed and delivered to: Department of Administrative Services, Bureau of Planning and Management, Leon Smith, Administrator, 129 Pleasant Street, Concord, NH 03301, phone: (603) 271-9502 or emailed to: LJSmith@dhhs.state.nh.us.  Any and all Letters of Interest regarding this request must be received by 2:00 p.m. on Friday, August 15, 2014.  The State of New Hampshire reserves the right to accept or reject any or all letters of interest and/or proposals.


NH COUNCIL ON DEVELOPMENTAL DISABILITIES: OFFICE SPACE WANTED TO LEASE IN GREATER CONCORD NH

Wanted to lease in the greater Concord NH area commencing late fall/early winter 2014, approximately 1,800 – 2,800 square feet of space for the State of New Hampshire Council on Developmental Disabilities for a term of up to five-years.    All proposed space must meet or be renovated to meet the agency’s specifications which include but are not limited to the following:  

1)     Space: Provide approximately 1,800 – 2,800 square feet of heated and air conditioned office space meeting the Tenant’s specifications provided in “turn-key” condition.   

2)     Landlord’s lease rate: Only offers providing full “gross” lease rental schedule will be accepted, a full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must also be inclusive of any renovation costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.  

3)     Location: proposals that conform to the specifications herein and offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire ’s “Smart Growth” initiative.  

4)     Public Transportation: Favorable preference will be shown to proposed sites which provide a public transportation (bus) service stop within 800 feet of the building.  

5)     Architecturally barrier-free access: All interior and exterior areas of the proposed facility, parking lot, and site, inclusive of the sidewalks and pathways leading to the proposed Premises, must comply with or be renovated to comply with all applicable codes and regulations regarding provision of barrier-free access.  These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire (IBC 2006, ICC/ANSI A117.1-2003 citations), the State Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA 101 v.2003 citations) and the Americans with Disabilities Act Standards for Accessible Design Code (ADAAG citations).   

6)     Permits and Testing: The responsibility and costs of any permits and testing associated with any fit up of the space shall be borne solely by the Landlord.  

7)     General Scope of Work: Upon completion of any necessary construction and/or renovations the space shall be turned over to the Tenant in “turn-key” condition; work responsibilities shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, ceilings, hardware, finishes, fixtures, HVAC systems, fire suppression sprinkler systems; telecommunications, lighting and electrical systems. 

8)     Parking:  Minimum eight (8) total parking spaces must be provided for the Tenant’s day-to-day use, provision of all parking shall be without additional charge, included in the proposed annual rent.  If parking spaces are shared in common with other tenants, there must be sufficient parking space overage to provide the required number of available parking spaces during standard business hours

a)    Visitor Spaces: Provide at least two (2) “visitor” parking spaces adjacent to the public entry, of these two spaces at least one (1) shall be configured and designated as “Van Accessible” (8’ wide parking space plus adjacent 8’ wide access aisle) for use by wheelchair users.

b)    Staff parking: provide at least six (6) parking spaces for Tenant’s staff, these spaces must be provided in a paved, marked lot that is reasonably close to (within 300 feet) the proposed premises.

c)    Overage Parking: favorable preference will be shown to proposals which also provide additional paved parking - no more than 800 feet from the proposed premises – which provides “overage” parking capable of accommodating at least twenty (20) additional vehicles; these spaces will be needed about once per month and shall be shared in common with others.  

9)     Rest rooms:  

a)    Provide at least one (1) unisex wheelchair accessible rest room, however;

b)    Favorable preference will be shown to proposals offering at two (2) rest rooms, one per gender, for the Tenants use. Rest rooms may be either shared in common with others or provided within the proposed demised space.  Any and all rest rooms shall be provided/configured in full conformance with all barrier-free design code requirements.    

10) Conference/Training Rooms:

  • Provide one (1) conference room of approximately 185 square feet for Tenants exclusive, day-to-day use.  
  • Favorable Preference will be shown to proposals which offer: one (1) conf/training room of approximately 500-600 square feet; this room may be either provided for the Tenants exclusive use or it may be shared in common with others. 

11) Private offices:

a)    Provide at least three (3) private offices of approximately 110 square feet (approx. 9’ x 10’) each.     

b)    Favorable Preference will be shown to proposals which offer four (4) private offices of approximately 110 square feet each.  

12) Staff Lunchroom:  Provide a staff break room/area of at least 120 square feet, this room shall include a “kitchenette” unit measuring at least six (6) lineal feet with storage cabinets above and below the counter, and provision of a stainless steel sink. Electrical circuitry and outlets shall be sufficient for the safe operation of at least one coffee maker, one microwave, and one full size refrigerator. This room/area may be either provided for the Tenants exclusive use or it may be shared in common with others.  

13) Balance of Office Area:  the balance of space shall be configured either as a combination of shared and private offices if such rooms are “existing” and available without fit-up; or as an open-office area. Such space must accommodate up to eight (8) persons. In the instance of providing “open office” space the Landlord will be responsible for providing and installing any/all electrical circuitry; electrical outlets and/or junction boxes (ceiling and/or wall mounted) required for the proper utilization of tenants open office furnishings.   

14) Data/Communications: provide a communications cabinet, closet or room conforming to the following:  backbone cabling to Tenant’s communications entrance to be minimum 3” conduit from the building’s communications entrance to such entrance.  At telecommunications entrance provide wall mounted “backer board: of approximately 4’ x 6’; with 5/8” or 3/4” A-C grade fire retardant painted plywood.   High-speed internet access must be available to the proposed space.  At each of the Tenant’s scheduled communications drop and/or workstation Landlord to provide minimum 3/4” (1” preferred) empty conduit with pull string.  

15) Electrical service:  Shall be provided in a manner which is adequate for the constant and additional demand loads of the Tenant, inclusive of all lighting, HVAC, outlets, and specialty equipment such as copiers and printers.  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271-0090 and email: mary.belecz@nh.gov.  All Letters of Interest must be received by of 2:00 p.m. on Friday August 29, 2014.  The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals


 

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