to rent in Concord, New Hampshire commencing in the
spring of 2015, approximately 21,000 – 26,000 square
feet of space for use by the State of New Hampshire
Department of Health and Human Services (DHHS) to
provide a District Office.
All interested parties must offer the option of
either a 5 or a 10-year lease term.
The space and surrounding site offered must be
renovated to meet State’s programmatic needs and
specifications, which include but are not limited to the
Provide approximately 21,000 – 26,000 square feet of
space renovated to the Tenant’s specifications
provided in “turn key” condition.
amount of space required will vary contingent upon the
layout of the proposed structure.
All proposals must offer full “gross” lease
rates, this “gross” lease must include all utilities
(heat, electricity, air conditioning, water and sewer),
real estate taxes, insurance, building, and site
maintenance services within the proposed annual rent.
The proposed schedule of annual rent must be
inclusive of all fit up costs.
Further favorable consideration will be given to
proposals that also include provision of janitorial and
Proposals that offer office space located in
existing buildings shall be shown favorable preference
during the Request For Proposal (RFP) review process.
This favorable preference is required by RSA 9B,
the State of New Hampshire’s “Smart Growth”
All interior and exterior areas of the proposed
facility, parking lot, and site, inclusive of the
sidewalks and pathways leading to the proposed Premises,
must comply with or be renovated to comply with all
current codes and regulations regarding provision of
architectural barrier-free access.
These codes include but are not limited to: the
Code for Barrier-Free Design for the State of New
300 (the 2010 ADA Standards for Accessible Design; ADA
Std. citations), and the State Building Code (IBC-2009,
IEBC-2009; ICC/ANSI A117.1-2003).
The responsibility and costs of any permits and testing
associated with the fit up of the space shall be borne
solely by the Landlord.
If the proposed premises are selected and a lease
subsequently executed after completion of any
renovations but prior to Tenant occupancy the Landlord
shall have the interior space tested for, and provide
State certified compliance with, the rules set forth by
the “Department of Environmental Services” in
Chapter Env-A 2200; as required by the “Clean Indoor
Air Act” RSA 10-B.
New Hampshire Energy Code:
All proposals offering new construction and/or
renovation that exceeds or adds 25 percent to the
existing gross floor area must comply with the State of
New Hampshire Energy Code.
Proposals which exceed the energy code by at
least an additional 20 percent shall be shown favorable
proposals selected by the State as viable for
“design development” (phase two of the RFP
process) shall be required to provide a
“life-cycle” analysis and commissioning report
along with their proposed final “design/build”
floor plan and specifications.
General Scope of Work:
Upon completion of construction and/or renovation the
premises shall be turned over to the Tenant in “turn
key” condition; work provided shall include but not be
limited to: site, utility, parking lots and access
thereto, sidewalks to the building, and all exterior and
interior fit up. Provision
of interior fit up will include but not be limited to
provision of all walls, doors and frames, hardware,
millwork, finishes, fixtures, HVAC systems, fire
suppression systems; telecommunications, lighting and
Provide all electrical circuitry and outlets, and
all telecommunications and data outlets.
Provision of empty conduit with pull string and
low voltage power at designated doors to accommodate
Tenant’s security systems will also be required.
a minimum of one-hundred-seventeen (117) parking
spaces for the Tenant’s use.
Provision of parking shall be without additional
charge, included in the proposed annual rent.
is preferred that these spaces be designated exclusively
for the Tenant, if its proposed that they be shared in
common with others their must be sufficient
“overflow” parking beyond the required number of
spaces to assure that spaces are available to the
Tenant’s staff and clients at all times.
least fifty-three (53) of the parking spaces shall be
on-site, located adjacent to the proposed facility.
These spaces shall include provision of the
proper number of “accessible” parking spaces and
access aisles required for conformance with current
prevailing codes. Included
in these spaces must be at least one (1) “van
accessible” barrier-free parking space.
remaining sixty-four (64) spaces are
preferred “on site”, however, they may be located
“off site” but may not be “on street” parking,
and must be within eight hundred (800) feet of the
Tenant’s staff entrance.
If these spaces are provided off site, they must
be connected to the proposed Premises with an
architecturally barrier-free (commonly known as
“Handicap accessible”) path of travel.
An outline of the Tenant’s requirements
of Interior Space:
The interior space shall be configured to provide two
distinct and secure (from each other) zones: a
“public/visitor” zone, and a “staff only” zone.
Corridors, circulation paths, and security doors
shall be provided as required in order to accommodate
these zones. Each
of these two zones shall be accessed from the exterior
of the building by a separate entrance; these entrances
and the circulation routes thereto shall be isolated
from each other.
Specialty Construction NoteS; certain interior walls:
All Conference rooms, Interview rooms, and rest
rooms shall be provided with drywall construction walls
extending from floor to deck above, such walls shall
also be provided with sound attenuation insulation.
Walls and interior windows between the reception
station and waiting area shall be required to conform to
Tenant’s “Bullet Resistance” specification.
private offices shall be provided with full enclosure
floor to ceiling drywall construction and either solid
core or hollow metal doors and frames.
Rooms: All rest rooms must conform to all provisions of
the NH Barrier-Free Design Code.
at least one set (one per gender) of multi-stall rest
rooms for staff in the “staff only” zone of the
one set of single occupant rest rooms in the
“Public” zone of the space.
Public Restrooms may be located in a common area of the
building to which the proposed premises are a part -
shared in common with others – however, such location
must be within twenty feet of the Public Entrance to the
space proposed for DHHS in order to be viable.
Provide a public/visitors exterior entrance area
of approximately 185 square feet adjacent to the
exterior public entrance.
area: Provide a
“secure” public waiting area of
approximately 1,530 square feet adjacent to the
Tenant’s public entrance.
Provide client access from the waiting area to
the adjacent secure reception room by providing four
bullet resistant transaction windows, three shall be a
stationary window with recessed transaction plates and
one shall be a sliding transaction window.
Accessible from and directly adjacent to the public
waiting area provide a secure reception room
accommodating at least four staff plus office equipment,
measuring approximately 230 square feet.
Bullet resistant walls are required to fully sheath the reception area.
Hearing Room: All Purpose Room Accessible
from and directly adjacent to the public waiting area
provide a room accommodating fair hearings of
approximately 250 square feet.
Rooms: Accessible from
and directly adjacent to the public waiting area provide
a minimum of sixteen (16) secure client interview rooms,
approximately 107 square feet each.
Staff side access with hydraulic overhead door
closer device and electric strike.
rooms shall be accessed via separate/distinct
client/staff corridors via separate/distinct doors (one
located on either side of the rooms) by staff and the
Accessible from both the “public” and secure
“staff” zones provide a client training/conference
room of at least approximately 675 square feet.
open office area – which shall be secure from client
area - of approximately 10,000 square feet to
accommodate tenant’s seventy-nine (79) modular furniture panel systems workstations, each
measuring approximately 6’ x 8’ – the modular
furniture panel system will be provided by and installed
by Tenant. Landlord
shall be required to provide all electrical circuitry
and junction boxes (ceiling and/or wall mounted)
required for proper utilization of the furniture
panel’s electrified raceway, and to provide data trays
and J hooks for routing of telecommunications into open
office area. Landlord’s
electrician to be responsible for the hard-wire hook-up
of all workstations, including the securing and
anchoring of all communications and electrical poles.
provision of a larger open office area of approximately
11,000 square feet
can be provided if the proposed landlord wishes, any
such alternate must also include Landlords’
construction of at least seventy-nine (79) individual
drywall partition “cubicles” with walls of 65”
high, and provision and installation of all electrical
Offices: Within the
secure “staff only” zone, provide the following
least nineteen (19) measuring approximately 9’x12’
Conference Room: Within
the secure “staff only” zone, provide a staff
training/conference room measuring approximately 315
Room: Within the
secure “staff only” zone, provide a communications
room of approximately 130 square feet conforming to the
Tenant’s specifications, which include but are not
limited to the following:
requirements include provision of a secure
(keyed lockset) room to be accessible from the “staff
only” zone of the space, provide with an independent
HVAC unit providing 12,000 BTU/HR cooling at a target
temperate of 68 degrees. Provide four 20Amp Circuits,
backer board, electrical and connectivity per Tenant’s
shall be constructed with full height drywall,
acoustically isolating means and materials, and
acoustical sound attenuation insulation within the
the floor for this space must be engineered to handle
heavy dense loads.
preference will be shown to proposals offering
provision of UPS back up for this room; such back-up
power to provide operability for at least one hour
(detail to be provided in Phase II of the RFP
Within the secure “staff only” zone, provide
a lunchroom of approximately 345 square feet, supplied
with a kitchen counter of at least six (6) lineal feet
with cabinets above and below with a stainless steel
electrical circuitry and outlets sufficient for the safe
operation of at least two microwaves, and two full size
File Room: Within the
secure “staff only” zone, provide a large file room
of approximately 475 square feet.
Room: Provide a
secure (lock on door) room of at least 250 square feet
for the Tenant’s storage needs.
Care Room: Provide a room
(with privacy lockset) of approximately 70 square feet.
parties must submit a written “Letter of Interest”
addressed to the person listed in the last paragraph
below, the State’s standard “Letter of Interest”
response form is available either upon request or on the
State’s website at.
Alternately, interested parties may compose their
own “Letter if Interest” which must include the
A statement that
the submitting party wishes to offer a particular
property for review in response to this request for
proposal; a statement that the submitting party
presently believes they would, if selected, be willing
to accept the terms and conditions of the State’s
standard lease agreement which they have reviewed in
advance (available on-line at http://admin.state.nh.us/bpm/index2.asp
or upon request in “hard copy”); provision of the
business name, address, telephone number and e-mail
address of the party submitting the “Letter of
Interest”; a statement that the person submitting the
“Letter or Interest” is legally authorized to do so;
the street address of the property offered for
consideration; the approximate square footage of the
property; a brief description of the proposed parking
accommodations that would be made available to provide
compliance with the requirements listed herein, a brief
description of the proposed property including the
number of floors, and (if existing construction) whether
utilities and other services related to occupancy of the
building are currently operable, whether there is an
operable elevator, whether the space is vacant, a
listing of the current occupants of the building,
disclosure regarding the current state of repair, and if
the building is in need of renovation and/or new
appendix must accompany the “Letter of Interest”
providing a map diagram of the proposed property with
its location highlighted and depiction of
surrounding/adjacent lots, notation regarding the uses
of the property in the surrounding area, and the nature
(type) of any businesses in the surrounding area.
Disclosure: Any information submitted as part of a
“letter of interest” or “proposal “ in response
to this “Request For Proposal” (RFP) may be
subject to public disclosure under RSA 91-A. In
addition, in accordance with RSA 9-F:1, any lease
contract entered into as a result of this RFP will be
made accessible to the public online via the State of
New Hampshire website.
Accordingly, business financial information and
proprietary information such as trade secrets, business
and financial models and forecasts, and proprietary
formulas may be exempt from public disclosure under RSA
91-A:5, IV; If you believe any information being
submitted in response to this RFP should be kept
confidential as financial or proprietary information,
upon submittal of the “letter of interest” and any
subsequent “proposal” specifically identify such
information in a supplemental letter to the agency.
Solicitation and review of all “letters of interest” is the first of
two phases in the State’s “Request for Proposal”
(RFP) process. Phase
one of the process will be completed no later than
thirty (30) days after the closing date for letters of
sites offered will receive initial review, visitation,
and evaluation of acceptability and potential to conform
to the State’s requirements, any sites found to be
unviable will be dismissed from the process.
Phase Two of the “RFP” process will be design development of any
viable offerings selected from Phase One “letters of
State will provide proposed design/build plans and
specifications showing their vision of how the proposed
Landlord’s property could best be renovated or
constructed to provide the Tenant’s program needs. The
State’s design/build plans and specifications shall be
submitted to each proposed Landlord for their use in
establishing proposals; complete proposals shall be due
to the State no later than the closing date (which shall
be reasonable) specified by the State.
All proposals must document both the scope of
fit-up (established during design development) to be
provided, the offered schedule of rent which shall be
inclusive of fit-up, and any other costs for the space.
Proposed Landlords will be responsible for either
acceptance of the State’s proposed design/build plans
and specifications as provided, or provision of their
own proposed alternate plan(s) and specifications, which
shall be composed and provided at their sole expense.
In the event of proposing alternate plans and
specifications, the proposed Landlord must submit
accurately scaled floor plans and design-build
specifications conveyed to the State in both “hard
copy” and digital (“pdf” and “dwg”) formats.
Both Phases of the RFP process shall be undertaken at the proposed
Landlord’s sole expense with no guarantee of a
resulting binding lease agreement, no reimbursement for
expenses incurred shall be made by the State. Upon
submittal, all proposals will be reviewed and judged
upon the criteria of location, conformance with the
State’s specifications, proposed cost, cost of
relocation, and the proposed time frame for completion
of renovations or new construction.
Letters of Interest (which must include the information
specified above) are to be addressed and delivered to:
Department of Administrative Services, Bureau of
Facilities and Assets Management, Leon Smith,
Administrator, 129 Pleasant Street, Concord, NH 03301,
phone: (603) 271-9502 or emailed to: LJSmith@dhhs.state.nh.us.
Any and all Letters of Interest regarding this
request must be received by 2:00 p.m. on Friday, October
The State of New Hampshire reserves the right to
accept or reject any or all letters of interest and/or