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CURRENT LISTING OF STATE OF NEW  HAMPSHIRE "REQUESTS FOR PROPOSALS" FOR RENTAL SPACE:


 DEPARTMENT OF CORRECTIONS PROBATION & PAROLE: OFFICE SPACE WANTED TO LEASE WITHIN CARROLL COUNTY (Greater Ossipee and Wolfeboro areas) NH  

Wanted to lease in Carroll County (greater Ossipee and Wolfeboro areas) NH for up to a five (5) year term commencing November 30, 2014 : open office space of 420 square feet minimum or mixed private/open office space of up to 1,700 square feet for use by the State of New Hampshire’s Department of Corrections (DOC) for Probation and Parole’s use as a regional reporting office.  All interested parties must offer a lease term of up to five (5) years with space renovated to suite DOC specifications which include but are not limited to the following:  

1)      Space: Provide either open office space of 420 square feet minimum or mixed private/open office space of up to 1,700 square feet; either option must be heated and air conditioned and configured to meet the Tenant’s specifications provided in “turn-key” condition.   

2)      Landlord’s lease rate: Only offers providing full “gross” lease rental schedule will be accepted, a full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must also be inclusive of any renovation costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.  

3)      Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire ’s “Smart Growth” initiative.  

4)      Architecturally barrier-free access: Favorable preference will be shown to proposals which offer space (both interior and exterior) and parking areas that conform to all codes and regulations regarding provision of architectural barrier-free access.  These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire (IBC 2006, ICC/ANSI A117.1-2003 citations), the State Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA 101 v.2003 citations) and the Americans with Disabilities Act Standards for Accessible Design Code (ADAAG citations).   

5)      Permits and Testing: The responsibility and costs of any permits and testing associated with any fit up of the space shall be borne solely by the Landlord.  

6)      General Scope of Work: Upon completion of any necessary construction and/or renovations the space shall be turned over to the Tenant in “turn key” condition; work responsibilities shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of any walls, doors and frames, ceilings, hardware, finishes, fixtures, HVAC systems, fire suppression sprinkler systems; telecommunications, lighting and electrical systems. All electrical circuitry, electrical, telecommunications and data outlets required by the Tenant shall also be provided.  

7)      Parking:  provide a minimum of six (6) parking spaces for the Tenants use, such spaces may be shared in common with other, however parking shall be made available without additional charge, included in the proposed annual rent.  If these spaces are shared in common with other tenants, there must be sufficient parking space overage to provide at least three (3) spaces at all times.  

8)      Rest rooms - minimum one (1) unisex: rest rooms for the tenant’s use may be provided either within the assigned/proposed space for their exclusive use, of in a “common area” shared with other building occupants. Notwithstanding, favorable preference will be shown to proposals that offer at least two (2) restrooms: one “unisex” restroom situated/provided for “client/public” use only, and one situated/provided for “staff” use only.

9)      Waiting Area: Approximately 150 – 200 square feet: favorable preference will be shown to proposals offering a waiting area located adjacent to the public entry to the proposed space and adjacent to a reception service window.  

10)  Receptionist “service window”, counter ledge and worksurface: Favorable preference will be shown to proposals offering this element built to the tenant specifications between the waiting area and the adjacent waiting area.  

11)  Reception area: Favorable preference will be shown to proposals offering this element built to accommodate one (1) staff person at 6’x8’ workstation, measuring about 150 square feet adjacent to waiting area providing coverage of the “service window”.  

12)  Private offices: Favorable preference will be shown to proposals offering at least three (3) private rooms/offices of approximately 120 square feet each.  It is preferred that such offices be provided with floor to ceiling drywall construction with walls extending at least 12” above any suspended ceiling grid in order to improve acoustical isolation.     

13)  Open Office Area:  Required minimal element – if private offices, waiting and reception areas are not provided – provide as an alternate open office area of at least 420 square feet.   

14)  Data/Communications: provide a communications cabinet and/or closet to accommodate Tenant connectivity needs, also provide minimum 3/4” (1” preferred) empty conduit with pull string at each of the Tenant’s identified telecommunications workstation outlets in all work areas, and for backbone cabling provide minimum 3” conduit from the building’s communications entrance to the tenant’s communications entrance.  At telecommunications entrance provide wall mounted “backer board: of approximately 4’ x 6’; with 5/8” or 3/4” A-C grade fire retardant painted plywood.  

15)  Electrical service:  Shall be provided in a manner which is adequate for the constant and additional demand loads of the Tenant, inclusive of all lighting, HVAC, outlets, and specialty equipment.  

16)  Staff Break room/area:  Favorable preference will be shown to offers providing a staff break room of about 120 square feet, further preference shall be shown to provision of a “kitchenette” unit measuring about six (6) lineal feet with storage cabinets above and below the counter, and provision of a stainless steel sink. Electrical circuitry and outlets shall be sufficient for the safe operation of at least one coffee maker, one microwave, and one full size refrigerator.  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271-0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 2:00 p.m. on Friday July 11, 2014.  The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals


DEPARTMENT OF ENVIRONMENTAL SERVICES: STORAGE/GARAGE SPACE WANTED TO LEASE IN CONCORD NH

Wanted to rent in Concord N.H. for a term of up to five (5) years commencing December 2014;  approx. 1,200 square feet of storage/garage space for use by NH Department of Environmental Services for the storage  of emergency response vehicles and equipment. The space provided must conform to the Tenant’s program specifications which include but are not limited to the following:  

1.      Space:  Provide approximately 1,200 usable square feet of garage and storage space to the Tenant’s specifications provided in “turn key” condition.  Proposals that offer space in fire resistant structures comprised of steel and/or masonry construction will be shown favorable consideration  

2.      Landlord’s lease rate:  All rates quoted shall be gross.  A full gross lease must include all utilities (heat, electricity, water and sewer) and inclusive of all real estate taxes, insurance, building and site maintenance services.  The proposed schedule of annual rental rates must include any fit up costs  

3.      Location:  Favorable preference will be shown to proposed space located in existing structures and within three to five miles of Environmental Services’ central office at 29 Hazen Drive , Concord NH  

4.      Proposals must be “gross” offers; meaning the Landlord provides (included in the proposed annual rent) all utilities inclusive of heat, electricity, water and sewer, and inclusive of all real estate taxes, insurance, building and site maintenance  

5.       Heat: At least ¼ of the proposed space must be provided with heat, in the instance of only providing a portion of the space with heat the heated zone must be appropriately subdivided into an office/storage room  

6.      Parking: Provide parking (which may be shared in common with others) adjacent to the proposed space sufficient to accommodate up to four vehicles. Vehicles will not be parked overnight

7.      The proposed space must be dry, concrete floors in the interior space and reasonably good exterior drainage in the driveway/parking area in order to accommodate occasional washing of the Tenant’s vehicles and equipment  

8.      The proposed space must provide unobstructed interior floor space (no columns) with a usable ceiling height of at least 16 feet accommodating use of an overhead lift or hoist  

9.      Provide two keyed lockset entrances to the proposed space: one “office entrance” with standard door at the front or side of the proposed space,  and one overhead garage-style door at the side or back of the proposed space  

10. Provide an overhead (garage style) locking door measuring at least 10’ high by 12’ wide 

11. Provide access to an outdoor water spigot which is located in close proximity to the garage door entrance to the proposed space.  Use of this outdoor water spigot may be shared in common with others  

12. Electrical service:  Provide at least four duplex outlets in the space  

13. Proposed space shall provide a (reasonably) level entrance with an interior concrete floor  

14. Walls within space must be either sheet-rocked or CMU construction; painted finish on the walls is not required  

15. Provide and install at least one metal rack shelving unit for the Tenant’s use, size shall be at least 10’ wide by 10’ high with 2 shelves  

16. Rest Room: Provide at least one unisex rest room either within the space or directly adjacent to it in a “common area” of the building to which the proposed space is a part.  All rest rooms must conform to all codes including all “Barrier-Free Design” requirements under the Americans with Disabilities Act  

17. Custodial Sink: Provide a custodial sink within the proposed space for Tenant’s use 

18. Provide trash/garbage disposal from the proposed site, either regularly collecting and disposing of trash or allowing the Tenant to use an onsite dumpster  

19. Provide regular and timely snow removal, sanding and elimination of icing to doors and garages

 All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Steve Croce, New Hampshire Department of Environmental Services, 29 Hazen Drive, P.O. Box 95, Concord, NH 03302-0095; telephone (603) 271-2229 and email:  steven.croce@des.nh.gov      All Letters of Interest must be received by of 2:00 p.m. on Friday August 1, 2014.  The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals


 

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