NH
DEPARTMENT OF EDUCATION: OFFICE SPACE WANTED TO RENT IN
CONCORD NH
Wanted to
rent in
Concord
N.H.
for a term of up to five (5) years with the term
commencing October 1, 2013, approx. 2,500 – 2,800
square feet of office space for use by the State of NH
Department of Education, Division of Career Technology
and Adult Learning. The space offered must be renovated
to meet the Tenant’s programmatic needs and
specifications, which include but are not limited to the
following:
1)
Space:
Provide approximately 2,500 – 2,800 square feet of
space renovated to the Tenant’s specifications
provided in “turn key” condition.
The amount of
space required will vary contingent upon the layout of
the proposed structure.
2)
Landlord’s lease rate:
All fully disclosed proposed rate structures will be considered,
however, proposals that offer a full “gross” lease
shall be shown favorable preference.
A full “gross” lease must include all
utilities (heat, electricity, air conditioning, water
and sewer), real estate taxes, insurance, building, and
site maintenance services within the proposed annual
rent. The
proposed schedule of annual rent must be inclusive of
all fit up costs. Further
favorable consideration will be given to proposals that
also include provision of janitorial and recycling
services.
3)
Location:
Proposals that offer office space located in
existing and/or “downtown” buildings shall be shown
favorable preference during the RFP review process.
This favorable preference is required by RSA 9B,
the State of
New Hampshire
’s “Smart Growth” initiative.
4)
Public Transportation:
All proposed sites must provide (or arrange to provide
prior to Tenant occupancy) a public transportation
service stop, preferably within 800 feet of the
building.
5)
Architecturally barrier-free
access:
All interior and exterior areas of the proposed
facility, parking lot, and site, inclusive of the
sidewalks and pathways leading to the proposed Premises,
must comply with or be renovated to comply with all
current codes and regulations regarding provision of
architectural barrier-free access.
These codes include but are not limited to: the
Code for Barrier-Free Design for the State of
New Hampshire
(IBC 2006, ICC/ANSI A117.1-2003 citations), the State
Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA
101 v.2003 citations) and the Americans with
Disabilities Act Standards for Accessible Design Code (ADAAG
citations).
6)
Permits and Testing:
The responsibility and costs of any permits and testing
associated with the fit up of the space shall be borne
solely by the Landlord.
7)
“Clean
Indoor Air”: If
the proposed premises are selected and a lease
subsequently executed after completion of any
renovations but prior to Tenant occupancy the Landlord
shall have the interior space tested for, and provide
State certified compliance with, the rules set forth by
the “Department of Environmental Services” in
Chapter Env-A 2200; as required by the “Clean Indoor
Air Act” RSA 10-B.
8)
State of
New Hampshire
Energy Code
:
All proposals offering new construction and/or
renovation that exceeds or adds 25 percent to the
existing gross floor area must comply with the State of
New Hampshire Energy Code
. Proposals
which exceed the energy code by at least an additional
20 percent shall be shown favorable preference.
- All such proposals selected
by the State as viable for “design development”
(phase two of the RFP process) shall be required to
provide a “life-cycle” analysis and
commissioning report along with their proposed final
“design/build” floor plan and specifications.
9)
General Scope of Work: Upon
completion of construction and/or renovation the
premises shall be turned over to the Tenant in “turn
key” condition; work provided shall include but not be
limited to: site, utility, parking lots and access
thereto, sidewalks to the building, and all exterior and
interior fit up. Provision
of interior fit up will include but not be limited to
provision of all walls, doors and frames, hardware,
millwork, finishes, fixtures, HVAC systems, fire
suppression systems; telecommunications, lighting and
electrical systems.
Provide all electrical circuitry and outlets, and
all telecommunications and data outlets.
10)
Parking:
minimum thirteen (13) parking spaces shall be
provided for the Tenant’s use.
Provision of parking shall be without additional
charge, included in the proposed annual rent.
a)
At
least five (5) visitor parking spaces shall be on-site,
located adjacent to the public entry of the proposed
facility. These spaces shall include provision of the
proper number of “accessible” parking spaces and
access aisles required for conformance with current
prevailing codes; therefore in no instance shall there
be less than one
(1) “van accessible” barrier-free parking space and
access aisle.
b)
The
remaining eight (8) spaces are preferred “on site”, however,
they may
be located “off site” but may not be “on street”
parking, and must be within eight hundred (800) feet of
the Tenant’s staff entrance.
It is preferred that these spaces be designated
exclusively for the Tenant, if sharing in common with
others is proposed their must be sufficient
“overflow” parking beyond the fifty spaces to assure
that 50 will be available to the Tenant’s staff at all
times. If
these spaces are provided off site, they must be
connected to the proposed Premises with an
architecturally barrier-free (commonly known a
“Handicap accessible”) path of travel.
1.
Favorable
consideration will be given to proposals that provide
the following desirable but not crucial features:
a.
Waiting
Area:
(approx. 300 square feet) Directly adjacent to the
public entrance provide a public waiting area that is
secured from the staff office areas. This space shall
accommodate 3 – 4 seated visitors and at least three
(3) persons seated at PC workstations (each table
measuring approximately 30” x 48”).
b.
Security
Door:
The public waiting area shall be connecting to the
secure staff areas via a solid core entrance door, this
door must be provided with an electronic remote release
lock that is activated from the receptionist desk. The
private offices and conference room shall be accessed
via circulation space from this door.
c.
Receptionist:
(approx. 120 square feet) Provide office area for the
receptionist adjacent to the public waiting area, the
areas shall be linked by a service window with
transaction counter and by the security door.
2.
All
proposed space shall - as a minimum - provide the
following spaces:
a.
Rest
rooms:
may be
either provided for and assigned to the Tenant’s
exclusive use or may be shared in common with other
building occupants. Minimum requirements: Two (one per
gender) architecturally barrier-free (wheelchair
accessible) rest rooms, provided/configured in
conformance with all current and prevailing codes.
b.
Large
Conference Room: (approx.
250 square feet) quantity one (1); drywall construction
wall assemblies which must extend at least 12” above
any suspended ceiling grid, there shall also be
acoustical sound attenuation insulation provided in the
walls.
c.
Small
Conference Room:
(approx. 120 square feet) quantity one (1) small meeting
room
d.
Private
Offices:
(approx. 120 square feet each) quantity eight (8),
drywall construction wall assemblies which must extend
at least 12” above any suspended ceiling grid.
e.
Data/Communications
Room:
(approx. 50 square feet) provide a data/communications
room conforming to the following: basic requirements
include a secure (keyed lockset) room to be accessible
from the “staff only” zone of the space, provided
with an independent HVAC unit with minimum 10,000 BTU/HR
cooling at a target temperate of 68 degrees. Provide
three 20Amp . Provide backbone cabling with minimum 3”
conduit from the building’s communications entrance to
the tenants’ communications entrance.
At telecommunications entrance provide wall
mounted “backer board” of approximately 4’ x 6’;
with 5/8” or 3/4” A-C grade fire retardant painted
plywood. Provide
minimum 3/4” (1” preferred) empty conduit with pull
string at each of the Tenant’s identified
telecommunications workstation outlets in all work
areas. This room shall be constructed with full height
drywall, acoustically isolating means and materials, and
acoustical sound attenuation insulation within the
walls. Favorable
preference will be shown to proposals offering provision
of UPS back up for this room; such back-up power to
provide operability for at least one hour.
f.
Staff Lunchroom: (approx. 120 square feet) Provide a
staff break room which includes a “kitchenette”
measuring at least six (6) lineal feet with storage
cabinets above and below the counter, and provision of a
stainless steel sink. Electrical circuitry and outlets
shall be sufficient for the safe operation of at least
one coffee maker, one microwave, and one full size
refrigerator.
All
Interested parties must submit a written “Letter of
Interest” addressed to the person listed in the last
paragraph below, the State’s standard “Letter of
Interest” response form is available either upon
request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.
Alternately, interested parties may compose their
own “Letter if Interest” which must include the
following information:
Statement
that the submitting party wishes to offer a particular
property for review in response to this request for
proposal; a statement that the submitting party
presently believes they would, if selected, be willing
to accept the terms and conditions of the State’s
standard lease agreement which they have reviewed in
advance (available on-line at http://admin.state.nh.us/bpm/index2.asp
or upon request in “hard copy”); provision of the
business name, address, telephone number and e-mail
address of the party submitting the “Letter of
Interest”; a statement that the person submitting the
“Letter or Interest” is legally authorized to do so;
the street address of the property offered for
consideration; the approximate square footage of the
property; brief description of the proposed parking
accommodations that would be made available to provide
compliance with the requirements listed herein, a brief
description of the proposed property including the
number of floors, and (if existing construction) whether
utilities and other services related to occupancy of the
building are currently operable, whether there is an
operable elevator, whether the space is vacant, a
listing of the current occupants of the building,
disclosure regarding the current state of repair, and if
the building is in need of renovation and/or new
construction. An
appendix must accompany the “Letter of Interest”
providing a map diagram of the proposed property with
its location highlighted and depiction of
surrounding/adjacent lots, notation regarding the uses
of the property in the surrounding area, and the nature
(type) of any businesses in the surrounding area.
Public
Disclosure: Any information submitted as part of a
“letter of interest” or “proposal “ in response
to this “Request For Proposal” (RFP) may be
subject to public disclosure under RSA 91-A. In
addition, in accordance with RSA 9-F:1, any lease
contract entered into as a result of this RFP will be
made accessible to the public online via the State of
New Hampshire website.
Accordingly, business financial information and
proprietary information such as trade secrets, business
and financial models and forecasts, and proprietary
formulas may be exempt from public disclosure under RSA
91-A:5, IV; If you believe any information being
submitted in response to this RFP should be kept
confidential as financial or proprietary information,
upon submittal of the “letter of interest” and any
subsequent “proposal” specifically identify such
information in a supplemental letter to the agency.
Solicitation and review of all “letters of interest” is the first of
two phases in the State’s “Request for Proposal”
(RFP) process. Phase
one of the process will be completed no later than
thirty (30) days after the closing date for letters of
interest. All
sites offered will receive initial review, visitation,
and evaluation of acceptability and potential to conform
to the State’s requirements, any sites found to be
unviable will be dismissed from the process.
Phase
Two of the “RFP” process will be design development
of any viable offerings selected from Phase One
“letters of interest”.
The State will provide proposed design/build
plans and specifications showing their vision of how the
proposed Landlord’s property could best be renovated
or constructed to provide the Tenant’s program needs.
The State’s design/build plans and specifications
shall be submitted to each proposed Landlord for their
use in establishing proposals; complete proposals shall
be due to the State no later than the closing date
(which shall be reasonable) specified by the State.
All proposals must document both the scope of
fit-up (established during design development) to be
provided, the offered schedule of rent which shall be
inclusive of fit-up, and any other costs for the space.
Proposed Landlords will be responsible for either
acceptance of the State’s proposed design/build plans
and specifications as provided, or provision of their
own proposed alternate plan(s) and specifications which
shall be composed and provided at their sole expense.
In the event of proposing alternate plans and
specifications, the proposed Landlord must submit
accurately scaled floor plans and design-build
specifications conveyed to the State in both “hard
copy” and digital (“pdf” and “dwg”) formats.
Both Phases of the RFP process shall be undertaken at the proposed
Landlord’s sole expense with no guarantee of a
resulting binding lease agreement, no reimbursement for
expenses incurred shall be made by the State. Upon
submittal, all proposals will be reviewed and judged
upon the criteria of location, conformance with the
State’s specifications, proposed cost, cost of
relocation, and the proposed time frame for completion
of renovations or new construction.
All Letters of Interest are to be addressed and delivered to:
Sharon Deangelis
, Business Administrator, Department of Education,
21 S. Fruit St., Suite 20
,
Concord
,
NH
03301
(Tel: 603.271.3806).
Any and all Letters of Interest must be received by of
2:00 p.m. on Friday March 29th, 2013.
The State of
NH
reserves the right to accept or reject any or all
“letters of interest” and/or any subsequent
proposals.
NH
DEPARTMENT OF ADMINISTRATIVE SERVICES: CLASSROOM
TRAINING SPACE WANTED TO RENT IN CONCORD NH
Wanted to
rent in Concord N.H. for a term of up to five (5) years
with the term commencing July 1, 2013, approx. 1,100
-1,300 square feet of training space for NH Department
of Administrative, Bureau of Education and Training. The
space offered must meet or be renovated to meet the
Tenant’s programmatic needs and specifications, which
include but are not limited to the following:
1)
Space:
Provide approximately 1,100 –
1,300 square feet of space meeting the Tenant’s
specifications in “turn key” condition.
The amount of
space required will vary contingent upon the layout of
the proposed structure.
2)
Landlord’s lease rate:
All fully disclosed proposed rate structures will be considered,
however, proposals that offer a full “gross” lease
shall be shown favorable preference.
A full “gross” lease must include all
utilities (heat, electricity, air conditioning, water
and sewer), real estate taxes, insurance, building, and
site maintenance services within the proposed annual
rent. The
proposed schedule of annual rent must be inclusive of
all fit up costs. Further
favorable consideration will be given to proposals that
also include provision of janitorial and recycling
services.
3)
Location:
Proposals that offer office space located in
existing and/or “downtown” buildings shall be shown
favorable preference during the RFP review process.
This favorable preference is required by RSA 9B,
the State of
New Hampshire
’s “Smart Growth” initiative.
4)
Architecturally barrier-free
access:
All interior and exterior areas of the proposed
facility, parking lot, and site, inclusive of the
sidewalks and pathways leading to the proposed Premises,
must comply with or be renovated to comply with all
current codes and regulations regarding provision of
architectural barrier-free access.
These codes include but are not limited to: the
Code for Barrier-Free Design for the State of
New Hampshire
(IBC 2006, ICC/ANSI A117.1-2003 citations), the State
Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA
101 v.2003 citations) and the Americans with
Disabilities Act Standards for Accessible Design Code (ADAAG
citations).
5)
Permits and Testing:
The responsibility and costs of any permits and testing
that may be required for fit up of the space shall be
borne solely by the Landlord.
6)
“Clean
Indoor Air”: If
the proposed premises are selected and a lease
subsequently executed the space may be subject to
(determination to be made by the State of New Hampshire)
testing and certification requirements set forth by the
“Department of Environmental Services” in Chapter
Env-A 2200; as required by the “Clean Indoor Air
Act” RSA 10-B. In
such instance the Landlord shall have the space tested
for compliance in conformance with these rules.
7)
General Scope of Work: Upon
completion of any renovations required to prepare the
proposed space for the Tenant the space shall be turned
over for occupancy in “turn key” condition; work
provided shall include but not be limited to: site,
utility, parking lots and access thereto, sidewalks to
the building, and all exterior and interior fit up.
Provision of interior fit up will include but not
be limited to provision of all walls, doors and frames,
hardware, millwork, finishes, fixtures, HVAC systems,
fire suppression systems; telecommunications, lighting
and electrical systems.
Provide all electrical circuitry and outlets, and
all telecommunications and data outlets.
8)
Parking: minimum
fifty (50) paved and lined parking spaces shall be
provided for the Tenant’s use together in common with
others, such use shall be without additional charge,
included in the proposed annual rent.
a)
At
least five (5) visitor parking spaces shall be located
adjacent to the public entry of the proposed facility.
These spaces shall include provision of the proper
number of “accessible” parking spaces and access
aisles required for conformance with current prevailing
codes; therefore at least one (1) “van
accessible” barrier-free parking space and access
aisle shall be provided.
b)
At
least twenty five (25) of the spaces shall be provided
in close proximity to the proposed premises, the
remaining twenty (20) space are preferred
“on site”, but may be located
“off site”, such parking may not however be “on
street” or metered, and must be within eight hundred
(800) feet of the Tenant’s entrance.
If these spaces are provided off
site, they must be connected to the proposed Premises
with an architecturally barrier-free (commonly known a
“Handicap accessible”) path of travel.
9)
Minimum
Requirements: All proposed space shall provide the
following:
a)
Rest
rooms:
may be
either assigned to the Tenant’s exclusive use or
shared in common with other building occupants. Minimum
requirements: Two (one per gender) architecturally
barrier-free (wheelchair accessible) rest rooms,
provided/configured in conformance with all current and
prevailing codes.
b)
Two
(2) Classrooms:
i)
All
classrooms may be either exclusively rented to the
tenant for their sole/exclusive use or shared in the
evening with others. In the event shared use is
proposed, classrooms shall be exclusively used by the
tenant on weekdays’ between 8:00 AM and 4:30 PM. If
shared use is proposed all classrooms shall be provided
in a clean orderly condition each weekday morning by
8:00 AM
(1)
If
shared use of classrooms is proposed a storage
room/closet of at least 25 square feet allocated to the
Tenant’s exclusive use must be provided, door to this
room shall be solid core storage lockset.
ii)
All
classrooms must be accessible from the public path of
travel within the proposed building to which the space
is a part; provided with solid core doors with lever set
classroom locks, electrical circuitry and outlets
capable of running 14 to 16 desktop personal computers,
and internet connectivity to each desktop:
iii)
Classroom
One: shall measure approx 450 square feet
iv)
Classroom
two: shall measure approx. 530 square feet
10)
Favorable
consideration will be given to proposals that also
provide the following optional features:
a)
Optional-Break
Room:
(approx. 120 square feet) favorable preference will be
shown to proposal which offer a “break room” and/or
“vending“ area
for the Tenant. This
space may be either shared in common wit others in the
building or assigned to the Tenant for their exclusive
use.
b)
Optional-Classroom
three:
shall measure approx. 530 square feet
c)
Data/Communications:
provide of data/communications internet connectivity in
the building to which the proposed space is a part,
provide access to T1 line or better for Tenant use, the
Tenant will be responsible for providing connectivity
from the building’s communications entrance into their
space. At
telecommunications entrance provide wall mounted
“backer board” of at least 4’ x 6’; with 5/8”
or 3/4” A-C grade fire retardant painted plywood. Provide
minimum 3/4” (1” preferred) empty conduit with pull
string at each of the Tenant’s identified
telecommunications workstation outlets in all work
areas.
All
Interested parties must submit a written “Letter of
Interest” addressed to the person listed in the last
paragraph below, the State’s standard “Letter of
Interest” response form is available either upon
request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.
Alternately, interested parties may compose their
own “Letter if Interest” which must include the
following information:
Statement
that the submitting party wishes to offer a particular
property for review in response to this request for
proposal; a statement that the submitting party
presently believes they would, if selected, be willing
to accept the terms and conditions of the State’s
standard lease agreement which they have reviewed in
advance (available on-line at http://admin.state.nh.us/bpm/index2.asp
or upon request in “hard copy”); provision of the
business name, address, telephone number and e-mail
address of the party submitting the “Letter of
Interest”; a statement that the person submitting the
“Letter or Interest” is legally authorized to do so;
the street address of the property offered for
consideration; the approximate square footage of the
property; brief description of the proposed parking
accommodations that would be made available to provide
compliance with the requirements listed herein, a brief
description of the proposed property including the
number of floors, and (if existing construction) whether
utilities and other services related to occupancy of the
building are currently operable, whether there is an
operable elevator, whether the space is vacant, a
listing of the current occupants of the building,
disclosure regarding the current state of repair, and if
the building is in need of renovation and/or new
construction. An
appendix must accompany the “Letter of Interest”
providing a map diagram of the proposed property with
its location highlighted and depiction of
surrounding/adjacent lots, notation regarding the uses
of the property in the surrounding area, and the nature
(type) of any businesses in the surrounding area.
Public
Disclosure: Any information submitted as part of a
“letter of interest” or “proposal “ in response
to this “Request For Proposal” (RFP) may be
subject to public disclosure under RSA 91-A. In
addition, in accordance with RSA 9-F:1, any lease
contract entered into as a result of this RFP will be
made accessible to the public online via the State of
New Hampshire website.
Accordingly, business financial information and
proprietary information such as trade secrets, business
and financial models and forecasts, and proprietary
formulas may be exempt from public disclosure under RSA
91-A:5, IV; If you believe any information being
submitted in response to this RFP should be kept
confidential as financial or proprietary information,
upon submittal of the “letter of interest” and any
subsequent “proposal” specifically identify such
information in a supplemental letter to the agency.
Solicitation and review of all “letters of interest” is the first of
two phases in the State’s “Request for Proposal”
(RFP) process. Phase
one of the process will be completed no later than
thirty (30) days after the closing date for letters of
interest. All
sites offered will receive initial review, visitation,
and evaluation of acceptability and potential to conform
to the State’s requirements, any sites found to be
unviable will be dismissed from the process.
Phase Two of the “RFP” process will be design development of any
viable offerings selected from Phase One “letters of
interest”. The
State will provide proposed design/build plans and
specifications showing their vision of how the proposed
Landlord’s property could best be renovated or
constructed to provide the Tenant’s program needs. The
State’s design/build plans and specifications shall be
submitted to each proposed Landlord for their use in
establishing proposals; complete proposals shall be due
to the State no later than the closing date (which shall
be reasonable) specified by the State.
All proposals must document both the scope of
fit-up (established during design development) to be
provided, the offered schedule of rent which shall be
inclusive of fit-up, and any other costs for the space.
Proposed Landlords will be responsible for either
acceptance of the State’s proposed design/build plans
and specifications as provided, or provision of their
own proposed alternate plan(s) and specifications which
shall be composed and provided at their sole expense.
In the event of proposing alternate plans and
specifications, the proposed Landlord must submit
accurately scaled floor plans and design-build
specifications conveyed to the State in both “hard
copy” and digital (“pdf” and “dwg”) formats.
Both Phases of the RFP process shall be undertaken at the proposed
Landlord’s sole expense with no guarantee of a
resulting binding lease agreement, no reimbursement for
expenses incurred shall be made by the State. Upon
submittal, all proposals will be reviewed and judged
upon the criteria of location, conformance with the
State’s specifications, proposed cost, cost of
relocation, and the proposed time frame for completion
of renovations or new construction.
All Letters of Interest are to be addressed and delivered to: Mary
Belecz, Administrator II, Department of Administrative
Services, Bureau of Planning an Management, 25 State
Street, Room 101, Concord, NH 0330; Tel:
(603) 271-0090. All Letters of Interest regarding
this request must be received by 2:00 p.m. on Friday,
March 29th 2013.
The State of
NH
reserves the right to accept or reject any or all
“letters of interest” and/or any subsequent
proposals.
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