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CURRENT LISTING OF STATE OF NEW  HAMPSHIRE "REQUESTS FOR PROPOSALS" FOR RENTAL SPACE:


DEPARTMENT OF EDUCATION: Office space wanted to lease in Keene NH

Wanted to rent in Concord, New Hampshire for a term of five (5) or ten (10) years commencing July 1, 2015, approx. 4,400 square feet of office space for use by the Department of Education to provide a regional Vocational Rehabilitation office, space offered must conform to the agency’s specifications which include but are not limited to the following:   

1)     Space: Provide approximately 4,400 square feet mixed private/open office space per Tenant specifications in “turn-key” condition.   

2)     Landlord’s lease rate: Only offers providing full “gross” lease rental schedule will be accepted, a full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must also be inclusive of any renovation costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.  

3)     Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire’s “Smart Growth” initiative.  

4)     Public Transportation: All proposed sites must provide (or arrange to provide prior to Tenant occupancy) a public transportation service stop, preferably within 800 feet of the building.  

5)     Architecturally barrier-free access: all proposed space (both interior and exterior) and parking areas must conform to or be renovated to conform to all codes and regulations regarding provision of architectural barrier-free access.  These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire (IBC 2006, ICC/ANSI A117.1-2003 citations), the State Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA 101 v.2003 citations) and the Americans with Disabilities Act Standards for Accessible Design Code (ADAAG citations).   

6)     “Clean Indoor Air”:  If the proposed premises are selected and a lease subsequently executed, after completion of any renovations or within thirty days of the lease inception, the Landlord shall have the interior space tested for, and provide certified compliance with, the rules set forth by the “Department of Environmental Services” in Chapter Env-A 2200; as required by the “Clean Indoor Air Act” RSA 10-B. The Landlord will be responsible to remedy any deficiencies shown by said testing.  

7)     Permits and Testing: The responsibility and costs of any permits and testing associated with any fit up of the space shall be borne solely by the Landlord.  

8)     General Scope of Work: Upon completion of any necessary construction and/or renovations the space shall be turned over to the Tenant in “turn key” condition; work responsibilities shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of any walls, doors and frames, ceilings, hardware, finishes, fixtures, HVAC systems, fire suppression sprinkler systems; telecommunications, lighting and electrical systems. All electrical circuitry, electrical, telecommunications and data outlets required by the Tenant shall also be provided.  

9)     HVAC for the proposed Premises shall be occupant/tenant controlled, providing the space with balanced heat, ventilation, and air conditioning in conformance with ASHREA standards and adequate to the Tenant’s needs.  

10) Electrical:  Provide electrical circuitry and outlets sufficient for the safe, consistent, and code compliant provision of electricity to the Tenants equipment, which includes a PC at every desk top, shared printers, fax, and copier.  

11) Parking: Provision of parking shall be at no additional charge to the Tenant, included in the proposed rent.

a)    Visitor Parking: Provide at least three (3) visitor parking spaces located “on-site” adjacent to the proposed facility; these spaces may be shared in common with others. These spaces shall include the number and configuration of “handicapped” parking spaces and access aisles required for conformance to codes, the minimum acceptable number of such spaces is one “Van Accessible” space and access aisle.

b)    Staff Parking: In addition to visitor parking, provide at least ten (10) staff parking spaces for the Tenant’s use; these spaces may be shared in common with others.  Provision of these spaces adjacent to the proposed facility shall be preferred, however the parking may be provided in a lot that is up to 800 feet away, however such lot must be paved, marked with lines designating spaces, and not subject to meter charges.     

12) Rest rooms: provide at least three (3) rest rooms, all configured/provided in conformance to all current and prevailing codes, with particular attention to provision of code conforming “barrier-free accessibility”.

a)    Provide minimum one (1) unisex public rest room however the preference will be provision of two (2) public rest rooms, one per gender. These rest rooms may be shared in common with other tenants and shall be situated such that public/clients stay out of the tenant’s staff area.

b)     Provide minimum two (2) staff rest rooms, one per gender. These rest rooms shall be located within the tenant’s staff area.  

13) Waiting and Client Service Area: At the public entry to the space provide an area/room to accommodate client waiting and service/work area; this shall accommodate at least 4 seated visitors and space to accommodate at least three (3) persons seated at PC workstations (each  approximately 30” x 48”) plus printers for support. Provide a  solid core entrance door between this space and the “staff” side, this door shall be provided with remote lock release activated electronically from the receptionist desk.

14) Receptionist “service window” and counter ledge: provide between the waiting area and the adjacent secure reception area.

a)    Receptionist: Provide receptionist area/room of approx. 120 - 160 square feet adjacent to waiting area, one to two staff will work in this area providing coverage of the “service window”. Access to this area shall be through a security door, as described in “waiting area” above; all other areas of the proposed space shall be secure, accessed only through this security door or through secondary “staff only” direct egress to the outdoors.

15) Conference Room: provide one (1) approximately 250 square foot Room located near the public entry to the staff space. Construct with full height drywall with acoustical sound attenuation insulation within the walls, if suspended ceiling grid is to be used walls must extend at least 12” above the grid.  Provide solid core doors with commercial quality lever set hardware and lockset.  

16) Private offices: Provide ten (10) private offices of about 120 square feet each constructed with full height drywall with acoustical sound attenuation insulation within the walls, if suspended ceiling grid is to be used walls must extend at least 12” above the grid.  Provide solid core doors with commercial quality lever set hardware.     

17) Data/Com Room: Within the “staff zone” of the space, provide a communications room of approximately 75 square feet conforming to the Tenant’s specifications, which include but are not limited to the following:

a)    Provide a secure (keyed lockset) room with either an independent HVAC unit or independent control of a ventilation supply drop to the room in order to provide cooling at a target temperate of 68 degrees. Backbone cabling to provide minimum 3” conduit from the building’s communications entrance to the tenant’s communications entrance.  At telecommunications entrance provide wall mounted “backer board” of approximately 4’ x 6’; with 5/8” or 3/4” A-C grade fire retardant painted plywood. Provide one (1) 19”w 84”h 2 post open data rack, three (3) 20Amp Circuits, one 30 AMP (NEMA L5-30) circuits backer board, and electrical and data station cabling per Tenant’s specifications.  Room shall be constructed with full height drywall, and acoustical sound attenuation insulation within the walls. 

b)    Favorable preference will be shown to proposals offering provision of UPS back up for this room; such back-up power to provide operability for at least one hour

18) Telephone & Data Requirements: Landlord shall provide and install Cat 6E telephone and data station cabling throughout the space, including provisions for routing of all data/telecommunications from the data room to each office and workstations identified by the Tenant.  Telecommunications cabling shall be “home runs” (with no breaks) from each jack to the data room.    

19) Staff Lunchroom:  Provide a staff break room of at least 120 square feet, this room shall include a “kitchenette” unit measuring at least six (6) lineal feet with storage cabinets above and below the counter, and provision of a stainless steel sink. Electrical circuitry and outlets shall be sufficient for the safe operation of at least one coffee maker, one microwave, and one full size refrigerator.  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “Transparent NH” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271-0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 3:00 p.m. on Friday, February 20, 2015. 

The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals  


NH EMPLOYMENT SECURITY: Office space wanted to lease in Keene NH

Wanted to rent in Keene NH commencing August 1, 2015 for a term of either five (5) or ten (10) years, approximately 4,800 square feet of office space for New Hampshire Employment Security.  All proposed space must meet or be renovated to meet the State’s programmatic needs and specifications, which include but are not limited to the following:  

  1. Space: Provide approximately 4,800 square feet of space renovated to the Tenant’s specifications provided in “turn key” condition. 
  1. Landlord’s lease rate: All proposals must offer full “gross” lease rates; this “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must be inclusive of all fit up costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.
  1. Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire ’s “Smart Growth” initiative.
  1.   Public Transportation: All proposed sites must provide (or arrange to provide prior to Tenant occupancy) a public transportation service stop, preferably within 800 feet of the building.  
  1. Architecturally barrier-free access:  All interior and exterior areas of the proposed facility, parking lot, and site, inclusive of the sidewalks and pathways leading to the proposed Premises, must comply with or be renovated to comply with all current codes and regulations regarding provision of architectural barrier-free access. These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire (IBC 2006, ICC/ANSI A117.1-2003 citations), the State Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA 101 v.2003 citations) and the Americans with Disabilities Act Standards for Accessible Design Code (ADAAG citations).  
  1. Permits and Testing: The responsibility and costs of any permits and testing associated with the fit up of the space shall be borne solely by the Landlord.
  1. “Clean Indoor Air”:  If the proposed premises are selected and a lease subsequently executed after completion of any renovations but prior to Tenant occupancy the Landlord shall have the interior space tested for, and provide State certified compliance with, the rules set forth by the “Department of Environmental Services” in Chapter Env-A 2200; as required by the “Clean Indoor Air Act” RSA 10-B. 
  1. State of New Hampshire Energy Code:  All proposals offering new construction and/or renovation that exceeds or adds 25 percent to the existing gross floor area of the building to which the proposed premises are a part must comply with the State of New Hampshire Energy Code. Proposals which exceed the energy code by at least an additional 20 percent shall be shown favorable preference. 
  1. General Scope of Work: Upon completion of renovations the proposed premises shall be turned over to the Tenant in “turn key” condition. Work provided shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up. Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, hardware, millwork, finishes, fixtures, detention cells, HVAC systems, fire suppression systems; telecommunications and data, lighting and electrical systems. 
  1. Parking: Provide at least thirty (30) parking spaces, these spaces may be shared in common with other tenants, however they must be “off street” located in a paved parking lot(s).  Provision of these spaces shall be at no additional charge (included in annual rent) to Tenant. Parking spaces may be located all in one adjacent lot or subdivided into two lots as follows:
    1. Directly adjacent to the proposed space provide on-site Visitor parking accommodating at least twenty (20) visitors.   Theses spaces must include at least one van accessible barrier-free parking space (conforming parking space plus 8’ wide access aisle) and one regular barrier-free parking space (conforming space plus 5’ wide access aisle). Provide a conforming path of travel from the “accessible” spaces to the public entry.
    2. The balance (10) of the parking spaces shall be for staff and may be located up to 800 feet away from the proposed facility.  
  1. Entrances:  A common exterior entrance to the Tenant’s proposed suite is acceptable; the Tenant will however require a separate visitor’s/public entrance into their space and a separate/secure staff entry/exit that is  not within view of the public entry. 
  1. Construction Note; interior walls: All conference rooms, rest rooms, and private offices shall be provided with full enclosure floor to ceiling drywall construction and either solid core or hollow metal doors and frames.  Walls surrounding conference rooms shall also be provided with acoustical sound attenuation insulation.
  1. Rest rooms: Provide minimum three (3) rest rooms configured as follows in full conformance with all current and prevailing codes.
    1. Minimum one (1) unisex architecturally barrier-free unisex rest room located within either the common/public area of the proposed space or in close proximity to the tenant’s public reception and client services area.
    2. Minimum two (2) architecturally barrier-free rest rooms provided per gender (men/women) located within tenant “staff only” zone of space.
  2. Janitorial Closet: Provide in proximity to the rest rooms and/or the staff lunch room; include provision of slop sink.
  1. Waiting & Client Resource Center: Provide a public waiting and “resource center” of approximately 1,700 square feet directly adjacent to the Tenant’s public entrance and in close proximity to conference rooms.
    1. “waiting” shall house the Tenants’ reception station of approx. 6’x10’, and seat at least eight (8) visitors,
    2. Client Resource Center shall house at least fourteen (14) shared use PC stations measuring 48”x30” each,

                                                    i.     also accommodate in this area a copy/fax area of approx. 30”x60”, three shared use client work tables, one being a 6’x3’ conference table, the other two being 60”x30” work tables.

c.     Two (2) staff workstations of 7’-6” x 8’ each shall also be located in this area.  

  1. Conference Rooms: Provide three (3) conference rooms
    1. Two (2) each measuring approximately 15’ x 14’
    2. One (1) measuring approximately 18’x10’
  1. Private Office: Provide one (1) office of approximately 10’ x 12’, office shall be provided with locking door with card-key access and at least one interior window providing viewing of the open office area. 

a.     Open Office Area: Within the “staff” zone of the open office space provide space to accommodate tenant’s twelve (12) modular furniture panel systems workstations, each measuring approximately 7’-6” x 8’ – the modular furniture panel system will be provided by and installed by Tenant.  Landlord shall be required to provide all electrical circuitry and junction boxes (ceiling and/or wall mounted) required for proper utilization of the furniture panel’s electrified raceway, and to provide data trays and J hooks for routing of telecommunications into open office area.  Landlord’s electrician to be responsible for the hard-wire hook-up of all workstations, including the securing and anchoring of all communications and electrical poles.  

  1. Staff Lunchroom: provide a staff break room within the “staff only” zone of the space of at least 160 square feet, provide a kitchen counter of at least six (6) lineal feet with cabinets above and below and a stainless steel sink.  Provide electrical circuitry and outlets sufficient for the safe operation of at least one microwave, one coffee maker, one toaster and one full size refrigerator.  
  1. Data/Com Room: Within the secure “staff only” zone provide a communications closet of approximately 60 square feet conforming to the Tenant’s specifications, which include but are not limited to the following:
    1. Telephone/data service utility entry from street of either fiber or copper, secure (keyed lockset and card reader access)access, provide with either an independent HVAC unit or separate trunk from primary HVAC unit line with supply and return, in ether instance provide cooling at a target temperate of 68 degrees. Provide at least three (3) 20Amp Circuits, backer board, electrical and connectivity per Tenant’s specifications.  Favorable preference will be shown to proposals which also provide UPS back up for this room; such back-up power to provide operability for at least one hour.
  1. Telephone & Data Requirements: Landlord shall provide and install Cat 6E telephone and data station cabling throughout the space, including provisions for routing of all data/telecommunications from the data room to each office and workstations identified by the Tenant.  Telecommunications cabling shall be “home runs” (with no breaks) from each jack to the data room.

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271.0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 2:00 p.m. on Friday, February 20, 2015.  

The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals.  


NH HIGHWAY SAFETY AGENCY: Office space wanted to lease in Concord NH

Wanted to rent in Concord, New Hampshire for a term of five (5) years commencing August 1, 2015 approx. 2,200 square feet of office space for use by the NH Highway Safety Agency.  Space offered must be provided in conformance with Highway Safety’s specifications; which include but are not limited to the following:  

1)     Space: Provide approximately 2,200 square feet mixed private/open office per Tenant specifications in “turn-key” condition.   

2)     Landlord’s lease rate: Only offers providing full “gross” lease rental schedule will be accepted, a full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must also be inclusive of any renovation costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.  

3)     Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire’s “Smart Growth” initiative.  

4)     Architecturally barrier-free access: all proposed space (both interior and exterior) and parking areas must conform to or be renovated to conform to all codes and regulations regarding provision of architectural barrier-free access.  These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire (IBC 2006, ICC/ANSI A117.1-2003 citations), the State Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA 101 v.2003 citations) and the Americans with Disabilities Act Standards for Accessible Design Code (ADAAG citations).   

5)     “Clean Indoor Air”:  If the proposed premises are selected and a lease subsequently executed, after completion of any renovations or within thirty days of the lease inception, the Landlord shall have the interior space tested for, and provide certified compliance with, the rules set forth by the “Department of Environmental Services” in Chapter Env-A 2200; as required by the “Clean Indoor Air Act” RSA 10-B. The Landlord will be responsible to remedy any deficiencies shown by said testing.  

6)     Permits and Testing: The responsibility and costs of any permits and testing associated with any fit up of the space shall be borne solely by the Landlord.  

7)     General Scope of Work: Upon completion of any necessary construction and/or renovations the space shall be turned over to the Tenant in “turn key” condition; work responsibilities shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of any walls, doors and frames, ceilings, hardware, finishes, fixtures, HVAC systems, fire suppression sprinkler systems; telecommunications, lighting and electrical systems. All electrical circuitry, electrical, telecommunications and data outlets required by the Tenant shall also be provided.  

8)     HVAC for the proposed Premises shall be occupant/tenant controlled, providing the space with balanced heat, ventilation, and air conditioning in conformance with ASHREA standards and adequate to the Tenant’s needs.  

9)     Electrical:  Provide electrical circuitry and outlets sufficient for the safe, consistent, and code compliant provision of electricity to the Tenants equipment, which includes a PC at every desk top, shared printers, fax, and copier.  

10)  Parking:  At least Seven (7) parking spaces must be provided for the Tenants use, provided at no additional charge, included in the proposed annual rent.  Parking space may be shared in common with others and need not be exclusively designated for the Tenant, however Landlord shall be responsible for providing said spaces during all business hours.

a)     At least four (4) of the parking spaces shall be on-site, located adjacent to the proposed facility, providing “visitor” and “handicapped accessible” (ADA compliant) parking, these spaces shall be located directly adjacent to the entrance designated for “Public” use.

b)     The remaining three (3) parking spaces may be located “off site” in a separate lot; however if so provided they may not be located “on street” and/or metered, and must be within 800 feet of the building’s entrance.   

11)  Delivery Entrance:  Provide a delivery door (door only, no loading dock) that is accessible during regular business hours from a loading/unloading zone into the Tenant’s space; favorable preference will be shown to spaces which provide this entrance directly into the Tenant’s storage/file room.    

12)  Rest rooms:  May be either located in a common area and shared with other tenants or located within the rental space assigned to the Tenant’s exclusive use. At least one rest room per gender must be provided, and all must be in compliance with all current and prevailing codes, including conformance with all current barrier-free design requirements.   

13)  Two Zones of Interior Space: Favorable preference will be shown to proposals which provide division of the space into “public” and “staff only” zones. Provide “public access” zone accessible by public/front exterior entrance and extending through the waiting area. “Staff only” zone to start at (be segregated from public by) the wall and entry door at the interior receptionist area.  “Staff only” area shall have a separate/discreet exit to the outside. In the instance of providing such zones, provide the public entrance and waiting area as follows:  Visitors seating/waiting area in “public access” zone that accommodates 4 to 5 persons adjacent to a separate/secure reception area to be staffed by one person.  Receptionist (and general office area) to be separated from waiting area by floor to ceiling drywall partitions, thereby creating a “staff only” zone.  Receptionist shall be behind a fixed tempered glass window with document “pass though” below, and a transaction counter between.  The door leading from the waiting area “public access” zone shall be secure, with an electronic release lock released remotely from a button to be provided at receptionist station.  Door shall also have key override of lock  

14)  Conference Room:  provide a conference room of approximately 200 square feet.  

15)  Open office staff areas: Adjacent to but secure from the public waiting area provide a “staff only” open office and file storage area of approx. 920 square feet accommodating 6 open office work stations which shall be provided and installed by the Tenant.  Provide all electrical circuitry and junction boxes (ceiling and/or wall mounted) required by the Tenant.  Provide “J” hooks for routing of telecommunications and data in all open office areas.  NOTE: provision of 6 small private offices instead of an open office area will be an acceptable alternative.  

16)  Private Offices: Provide two (2) Private offices

a)     One (1) private offices of approximately 110 square feet.

b)     One (1) private office of approximately 150 square feet.  

17)  Staff Break Room: provide a small break room of approximately 95 square feet.  In addition to the forgoing, favorable preference will be shown to proposals also offering a minimum 5’ long kitchen counter with cabinets above and below, stainless steel sink, space for a full size refrigerator, and at least three duplex electrical outlets provided above the counter.   

18)  Telecommunications/Data: provide electrical, data and telecommunications infrastructure and connectivity in conformance with current and prevailing code requirements and in conformance with the Tenant’s specifications.  Favorable preference will be shown to proposals offering a secure (with storage room lockset) telecommunications room of approximately 20 square feet.  

19)  File and Storage area/room: provide a storage/file room(s) or area(s) of at least 350 square feet. Provide a delivery door (door only, no loading dock required) that is accessible during regular business hours from a loading/unloading zone into the Tenant’s space; favorable preference will be shown to spaces which provide this entrance directly into the Tenant’s storage/file room. 

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “Transparent NH” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271-0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 3:00 p.m. on Friday, February 20, 2015. The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals  


NH HUMAN RIGHTS COMMISSION: Office space wanted to lease in Concord NH

Wanted to rent in the greater Concord NH area for a term of five (5) years commencing July 1, 2015, approx. 2,650 square feet of office space for use by the State of NH Human Rights Commission.  Space offered must conform to the agency’s specifications which include but are not limited to the following: 

 1)     Space: Provide approximately 2,650 square feet mixed private/open office space per Tenant specifications in “turn-key” condition.   

2)     Landlord’s lease rate: Only offers providing full “gross” lease rental schedule will be accepted, a full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must also be inclusive of any renovation costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.  

3)     Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire’s “Smart Growth” initiative.  

4)     Architecturally barrier-free access: all proposed space (both interior and exterior) and parking areas must conform to or be renovated to conform to all codes and regulations regarding provision of architectural barrier-free access.  These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire (IBC 2006, ICC/ANSI A117.1-2003 citations), the State Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA 101 v.2003 citations) and the Americans with Disabilities Act Standards for Accessible Design Code (ADAAG citations).   

5)     “Clean Indoor Air”:  If the proposed premises are selected and a lease subsequently executed, after completion of any renovations or within thirty days of the lease inception, the Landlord shall have the interior space tested for, and provide certified compliance with, the rules set forth by the “Department of Environmental Services” in Chapter Env-A 2200; as required by the “Clean Indoor Air Act” RSA 10-B. The Landlord will be responsible to remedy any deficiencies shown by said testing.  

6)     Permits and Testing: The responsibility and costs of any permits and testing associated with any fit up of the space shall be borne solely by the Landlord.  

7)     General Scope of Work: Upon completion of any necessary construction and/or renovations the space shall be turned over to the Tenant in “turn key” condition; work responsibilities shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of any walls, doors and frames, ceilings, hardware, finishes, fixtures, HVAC systems, fire suppression sprinkler systems; telecommunications, lighting and electrical systems. All electrical circuitry, electrical, telecommunications and data outlets required by the Tenant shall also be provided.  

8)     HVAC for the proposed Premises shall be occupant/tenant controlled, providing the space with balanced heat, ventilation, and air conditioning in conformance with ASHREA standards and adequate to the Tenant’s needs.  

9)     Electrical:  Provide electrical circuitry and outlets sufficient for the safe, consistent, and code compliant provision of electricity to the Tenants equipment, which includes a PC at every desk top, shared printers, fax, and copier.  

10) Parking: Provision of parking shall be at no additional charge to the Tenant, included in the proposed rent.

a)    Visitor Parking: Provide at least three (3) visitor parking spaces located “on-site” adjacent to the proposed facility; these spaces may be shared in common with others. These spaces shall include the number and configuration of “handicapped” parking spaces and access aisles required for conformance to codes (1 such space per 25 spaces), the minimum acceptable number of such spaces is one (1) “Van Accessible” space and (1)access aisle.

b)    Staff Parking: In addition to visitor parking, provide at least ten (10) staff parking spaces for the Tenant’s use; these spaces may be shared in common with others.  Provision of these spaces adjacent to the proposed facility shall be preferred, however the parking may be provided in a lot that is up to 800 feet away, however such lot must be paved, marked with lines designating spaces, and not subject to meter charges.     

11) Rest rooms: provide at least two (2) rest rooms, all configured/provided in conformance to all current and prevailing codes, with particular attention to provision of code conforming “barrier-free accessibility”.

a)    Provide minimum one (1) unisex “barrier-free” conforming rest room and one (1) unisex non-conforming rest room.  

12) Waiting and Client Service Area: At the public entry to the space provide an area/room to accommodate client waiting and reception;

a)    Favorable preference shall be shown to space offering seating for at least four (4) visitors.

b)    Favorable preference shall also be shown to proposals providing a solid core entrance door between this space and the reception area described below.  Provide electronic remote lock release of door from reception desk.  

13) Receptionist “service window” and counter ledge: favorable preference shall be shown to space providing the following features:

a)    Receptionist: Provide receptionist area/room of approx. 120 - 160 square feet adjacent to waiting area, one to two staff will work in this area providing coverage of the “service window”. Access to this area shall be through a solid core door described in “waiting area” above; all other areas of the proposed space shall be secure, accessed only through this security door or through secondary “staff only” direct egress to the outdoors.

14) Conference Room: provide one (1) room of approximately 160 square feet preferably located near the public entry. Construct with full height drywall with acoustical sound attenuation insulation within the walls and if suspended ceiling grid is to be used provide walls extending at least 12” above the grid.  Provide solid core doors with commercial quality lever set hardware and lockset.  

15) Private offices: Provide ten (10) private offices of about 120 square feet each constructed with full height drywall with acoustical sound attenuation insulation within the walls, if suspended ceiling grid is to be used walls must extend at least 12” above the grid.  Provide solid core doors with commercial quality lever set hardware.  

16) Storage room: Provide secure (door with lockset) area of at least 90 square feet  

17) Copy and Data room: provide at least 110 square feet for copier/printer space and for connectivity of tenant’s data/communications equipment.

a)    Data/Com Room: Favorable preference will be shown to proposals providing a separate, secure communications/data area/closet of approximately 50 square feet offering the following features:

i)       secure (keyed lockset) door with a dedicated HVAC ventilation supply drop (or independent cooling system) providing cooling at a target temperate of 68 degrees. Backbone cabling to provide minimum 3” conduit from the building’s communications entrance to the tenant’s communications entrance.  At telecommunications entrance provide wall mounted “backer board” of A-C grade fire retardant painted plywood. Provide at least two (2) 20Amp Circuits, one 30 AMP (NEMA L5-30) circuits backer board, and electrical and data station cabling per Tenant’s specifications.  Closet shall be constructed with full height drywall.  

18) Telephone & Data Requirements: Landlord shall provide and install Cat 6E telephone and data station cabling throughout the space, including provisions for routing of all data/telecommunications from the data room to each office and workstations identified by the Tenant.  Telecommunications cabling shall be “home runs” (with no breaks) from each jack to the data room.  

19) Staff Break area counter and room:

a)    Minimum requirement: Provide a break area “kitchenette” unit measuring at least six (6) lineal feet with storage cabinets above and below the counter, and provision of a stainless steel sink. Electrical circuitry and outlets shall be sufficient for the safe operation of at least one coffee maker and one microwave.

b)    Desired/Favorable option: Provide a staff break room of at least 120 square feet including a “kitchenette” unit measuring at least six (6) lineal feet with storage cabinets above and below the counter, and provision of a stainless steel sink. Electrical circuitry and outlets shall be sufficient for the safe operation of at least one coffee maker, one microwave, and one full size refrigerator.  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “Transparent NH” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271-0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 3:00 p.m. on Friday, February 27, 2015. The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals


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