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CURRENT LISTING OF STATE OF NEW  HAMPSHIRE "REQUESTS FOR PROPOSALS" FOR RENTAL SPACE:


DEPARTMENT OF EDUCATION: OFFICE SPACE WANTED TO RENT IN MANCHESTER NH

Wanted to rent in Manchester NH commencing summer/fall 2014; approximately 5,000 – 5, 300 square feet of space for the State of New Hampshire Department of Education, Division of Adult Rehabilitation Services to provide a District Vocational Rehabilitation Services Office.  All proposed space must meet or be renovated to meet the agency’s specifications which include but are not limited to the following:  

1)      Space: Provide approximately 5,000 – 5,300 square feet of heated and air conditioned office space meeting the Tenant’s specifications provided in “turn-key” condition.   

2)      Interior Layout:  A sample” conceptual floor plan representing the Tenant’s vision of the desired layout has been provided (click on "sample" hyperlink) and is available for reference.  The space shall be provided as illustrated by the “sample” plan and as further described below.  

3)      Landlord’s lease rate: Only offers providing full “gross” lease rental schedule will be accepted, a full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must also be inclusive of any renovation costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.  

4)      Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire ’s “Smart Growth” initiative.  

5)      Public Transportation: All proposed sites must provide (or arrange to provide prior to Tenant occupancy) a public transportation (bus) service stop, preferably within 800 feet of the building.  

6)      Architecturally barrier-free access: All interior and exterior areas of the proposed facility, parking lot, and site, inclusive of the sidewalks and pathways leading to the proposed Premises, must comply with or be renovated to comply with codes and regulations regarding provision of architectural barrier-free access.  These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire (IBC 2006, ICC/ANSI A117.1-2003 citations), the State Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA 101 v.2003 citations) and the Americans with Disabilities Act Standards for Accessible Design Code (ADAAG citations).   

7)      Permits and Testing: The responsibility and costs of any permits and testing associated with any fit up of the space shall be borne solely by the Landlord.  

8)      General Scope of Work: Upon completion of any necessary construction and/or renovations the space shall be turned over to the Tenant in “turn key” condition; work responsibilities shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, ceilings, hardware, finishes, fixtures, HVAC systems, fire suppression sprinkler systems; telecommunications, lighting and electrical systems. All electrical circuitry, electrical, telecommunications and data outlets required by the Tenant shall also be provided. Provision of empty conduit with pull string and low voltage power at designated doors to accommodate Tenant’s security systems will also be required.  

9)      Zones of Interior Space: The interior space shall be configured to provide two distinct and secure (from each other) zones: a “public/visitor” zone, and a “staff only” zone.  Corridors, circulation paths, and security doors shall be provided as required in order to accommodate these zones.  Each of these two zones shall be accessed from the exterior of the building by a separate entrance; these entrances and the circulation routes to them shall be isolated from each other.  

10)  Specialty Construction Notes - certain interior elements:

a)     All Conference rooms, Interview rooms, and rest room walls shall be provided with floor to deck above drywall construction and use of sound attenuation insulation.

b)     Walls, doors and interior windows between the reception station and waiting/interview areas shall be required to conform to Tenant’s “Bullet Resistance” specifications.

c)     Private offices shall be provided with full enclosure floor to ceiling drywall construction

d)     Interior Doors and Frames: All doors shall be solid core; either paint or stain grade,  while all frames shall be hollow metal  

11)  Parking:  Minimum sixteen (16) parking spaces must be provided for the Tenant’s use, provision of parking shall be without additional charge, included in the proposed annual rent.  If these spaces are shared in common with other tenants, there must be sufficient parking space overage to provide these parking spaces at all times

a)     Visitor Spaces: Provide at least two (2) “visitor” parking spaces adjacent to the public entry, at least one (1) of these spaces shall be properly configured for (8’ wide parking space with 8’ wide access aisle) and designated as “Van Accessible” for use by wheelchair users.

b)     Staff parking: provide at least fourteen (14) parking spaces for Tenant’s staff, these spaces are preferred “on site”, however, they may be located “off site” provided they are not “on street” parking and they are within eight hundred (800) feet of the Tenant’s staff entrance.  It is preferred that these spaces be designated exclusively for the Tenant, however they may be shared in common with others provided sufficient “overflow” parking spaces are provided to assure the required 13 will be available.  If these spaces are provided off site, they must be connected to the proposed Premises with an architecturally barrier-free (commonly known as “handicapped accessible”) path of travel.  

12)  Rest rooms - minimum three (3): the tenant’s public rest room may be provided for and assigned to the proposed space exclusively, or may be provided in a “common area” shared with other building occupants. Provide at least two (one per gender) rest rooms within the Tenants’ secure “staff only” area of the space. All rest rooms must be “wheelchair accessible”, provided/configured in full conformance with all current and prevailing codes.  

13)  Waiting & Client Service Area: Approximately 500 – 550 square feet: provide a public waiting area adjacent to the public entry with space for seated visitors and accommodation of at least ten (10) PC workstations each measuring approximately 24” x 48”.  This area shall be secured from the “staff” areas by means of a solid core door with electronic remote release lock which must be provided with remote release for use by the receptionist.  

14)  Secure Client Interview Rooms: Provide five (5) secure clients’ interview rooms, each fully enclosed with drywall construction walls that extend at least 12” above any suspended ceiling grid, and all walls provided with acoustical sound attenuation insulation.  Each interview room shall be provide with two doors, one on the “staff only” side of the room, and the other on the “public” side of the room, the “public” door shall be provided with electronic remote release lock which shall be controlled by receptionist. Interview room sizes shall be as follows:

a)     Two (2) interview rooms: measuring approximately 8’-6” x 13’-9” each

b)     Two (2) interview rooms: measuring approximately 8’-6” x 16’-9” each

c)     One (1) large interview room: measuring approximately 12’-0” x 19’-0”  

15)  Receptionist “service window”, counter ledge and worksurface: provide per tenant specifications between the waiting area and the adjacent secure reception area.  

16)  Reception area: Provide receptionist area accommodating two (2) staff each at 6’x8’ workstations, measuring about 240 – 300 square feet adjacent to waiting area providing coverage of the “service window”. This area shall be provided with remote release consol panel controlling access to all five interview room doors and the door leading to the “staff only” area. 

17)  Conference/Training Room: One (1) approximately 300 square foot room located near the secure public entry to the staff area of the space. Provide with drywall construction walls that extend at least 12” above any suspended ceiling grid, and provide all walls with acoustical sound attenuation insulation.  

18)  Private office: Provide one (1) private office of approximately 120 square feet.  Office shall be provided with floor to ceiling drywall construction with walls extending at least 12” above any suspended ceiling grid or directly adjoining any solid (such as drywall) ceiling.    

19)  Open Office Area:  within the secure “staff only” zone provide an “open office area” of approximately 1,760 square feet as shown in the attached conceptual “sample” layout.  This area shall house fifteen (15) “systems furniture” workstations each measuring approximately 6’ x 8’ – this furniture will be provided by and installed by Tenant.  Landlord shall however provide and install all electrical circuitry and junction boxes (ceiling and/or wall mounted) required for proper utilization of the systems’ furniture electrified base raceways.  Landlord to also provide data trays and/or J hooks for routing of telecommunications in all open office areas; and electrician to provide hard-wire hook-up of all workstations, including the securing and anchoring of all communications and electrical poles.  

20)  Secure Storage:  Provide one (1) secure (with lockset) room of approximately 110 square feet for storage.  

21)  Data/Communications Room: provide a communications room of approximately 80 square feet conforming to the following:  provide minimum 3/4” (1” preferred) empty conduit with pull string at each of the Tenant’s identified telecommunications workstation outlets in all work areas, and for backbone cabling provide minimum 3” conduit from the building’s communications entrance to the tenant’s communications entrance.  At telecommunications entrance provide wall mounted “backer board: of approximately 4’ x 6’; with 5/8” or 3/4” A-C grade fire retardant painted plywood.  

22)  Electrical service:  Shall be provided in a manner which is adequate for the constant and additional demand loads of the Tenant, inclusive of all lighting, HVAC, outlets, and specialty equipment.  

23)  Staff Lunchroom:  Provide a staff break room of at least 120 square feet, this room shall include a “kitchenette” unit measuring at least six (6) lineal feet with storage cabinets above and below the counter, and provision of a stainless steel sink. Electrical circuitry and outlets shall be sufficient for the safe operation of at least one coffee maker, one microwave, and one full size refrigerator.  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271-0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 2:00 p.m. on Friday, March 21, 2014.  The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals


EMPLOYMENT SECURITY: OFFICE SPACE WANTED TO RENT IN MANCHESTER NH

     Wanted to rent in Manchester New Hampshire commencing late summer/fall of 2014, approximately 10,000 square feet of space for use by the State of New Hampshire Department of Employment Security to provide a District Service Office.    All interested parties must offer the option of either a 5 or a 10-year lease term.  The space and surrounding site offered must be renovated to meet State’s programmatic needs and specifications, which include but are not limited to the following:  

1)      Space: Provide approximately 10,000 square feet of space renovated to the Tenant’s specifications provided in “turn key” condition.  The amount of space required will vary contingent upon the layout of the proposed structure.    

a)     Favorable Preference will be shown to those locations which provide street/ground level entrance to the proposed space, with all space provided on one contiguous floor.  

2)      Landlord’s lease rate: All fully disclosed proposed rate structures will be considered, however, proposals that offer a full “gross” lease shall be shown favorable preference.  A full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer). Regardless of whether the proposed rate structure is “gross” or modified “net”, all proposals must include within the proposed schedule of annual rent the Landlords’ provision of all real estate taxes, insurance, building, and site maintenance services and all fit-up costs. Ascertaining the cost of tenant fit-up and therefore the proposed rental costs will be the proposed landlords’ responsibility if, after submitting a “letter of interest” in response to this RFP, the proposed space is selected by the Tenant as viable for design development (Phase II of the RFP process).  

3)      Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the Request For Proposal (RFP) review process.  This favorable preference is required by RSA 9B, the State of New Hampshire ’s “Smart Growth” initiative.  

4)      Architecturally barrier-free access:  All interior and exterior areas of the proposed facility, parking lot, and site, inclusive of the sidewalks and pathways leading to the proposed Premises, must comply with or be renovated to comply with all current codes and regulations regarding provision of architectural barrier-free access.  These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire Abfd 300 (the 2010 ADA Standards for Accessible Design; ADA Std. citations), and the State Building Code (IBC-2009, IEBC-2009; ICC/ANSI A117.1-2003).   

5)      Permits and Testing: The responsibility and costs of any permits and testing associated with the fit up of the space shall be borne solely by the Landlord.  

6)      “Clean Indoor Air”:  If the proposed premises are selected and a lease subsequently executed after completion of any renovations but prior to Tenant occupancy the Landlord shall have the interior space tested for, and provide State certified compliance with, the rules set forth by the “Department of Environmental Services” in Chapter Env-A 2200; as required by the “Clean Indoor Air Act” RSA 10-B.  

7)      State of New Hampshire Energy Code :  All proposals offering new construction and/or renovation that exceeds or adds 25 percent to the existing gross floor area must comply with the State of New Hampshire Energy Code .  Proposals which exceed the energy code by at least an additional 20 percent shall be shown favorable preference.

  • All proposals selected by the State as viable for “design development” (phase two of the RFP process) shall be required to provide a “life-cycle” analysis and commissioning report along with their proposed final “design/build” floor plan and specifications.  

8)      General Scope of Work: Upon completion of construction and/or renovation the premises shall be turned over to the Tenant in “turn key” condition; work provided shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, hardware, millwork, finishes, fixtures, HVAC systems, fire suppression systems; telecommunications, lighting and electrical systems.  Provide all electrical circuitry and outlets, and all telecommunications and data outlets.  Provision of empty conduit with pull string and low voltage power at designated doors to accommodate Tenant’s security systems will also be required.  

9)      Parking:  provide a minimum sixty-five (65) parking spaces for the Tenant’s use.  Provision of parking shall be without additional charge, included in the proposed annual rent. 

a)     At least thirty-five (35) of the parking spaces shall be on-site, reserved exclusively for DES visitors and staff, and located adjacent to the proposed facility.  These spaces shall include provision of the proper number of “accessible” parking spaces and access aisles required for conformance with current prevailing codes.  Included in these spaces must be at least one (1) “van accessible” barrier-free parking space. 

b)     The remaining thirty (30) spaces are preferred “on site”, however, they may be located “off site” provided they are not “on street” parking and they are within eight hundred (800) feet of the Tenant’s staff entrance.  It is preferred that these spaces be designated exclusively for the Tenant, if sharing in common with others is proposed their must be sufficient “overflow” parking beyond the thirty spaces to assure that 30 will be available to the Tenant’s staff at all times.  If these spaces are provided off site, they must be connected to the proposed Premises with an architecturally barrier-free (commonly known as “Handicap accessible”) path of travel.  

10)  Interior Layout:  An outline of the Tenant’s requirements follows;    NOTE: Subsequent to acceptance or rejection of properties offered during this phase of soliciting “Letters of Interest”, (Phase I of the State’s RFP process) any party offering property that is selected by the Tenant as viable for proceeding to Phase II “design and proposal development” will be provided by State staff with a design-build layout showing how the Tenant’s requirements can best be accommodated in each viable proposed space. This layout will serve as the design-build “scope of work” allowing each proposed Landlord to establish renovation costs, and therefore proposed lease rental schedules.  Each party may if they choose also submit a proposed alternate layout depicting their own vision of “best use” of their space for accommodating the Tenant’s program needs.  

11)  Construction Note; interior walls: All conference rooms, rest rooms, and private offices shall be provided with full enclosure floor to ceiling drywall construction and either solid core or hollow metal doors and frames.  Walls surrounding conference rooms shall also be provided with acoustical sound attenuation insulation.  

12)  Rest rooms:  Rest Rooms: All rest rooms must conform to all provisions of the NH Barrier-Free Design Code.  Provide at least one set (one per gender) of rest rooms for staff in proximity to the staff break room, and one set of single occupant public rest rooms in the entry/public area of the space.   

13)  Public Entry:  Provide a public/visitors exterior entrance area of approximately 60 square feet adjacent to the exterior public entrance.  

14)  Client Waiting & Resource Center : Provide a public waiting and “resource center” of approximately 1,700 square feet directly adjacent to the Tenant’s public entrance. The “waiting” portion of this area shall house the Tenants’ reception station and seating for at least twenty (20) visitors, and the “ Resource Center ” shall house up to twenty-five (25) 6’x6’ “cubes” for client to use for PC access; this area shall also house two (2) 6’x8’ employee workstations.

a)     These areas shall be in close proximity to conference rooms, but shall constructed in such a manner as to be secure from the general staff areas     

15)  Three (3) Conference room:  Accessible from both the “public” and secure “staff” zones provide three conference rooms,

a)     One room of approximately 525 square feet

b)     Two rooms of approximately 350 square feet   

16)  Open office area: Provide open office area – which shall be secure from client area - of approximately 6,000 SF to accommodate tenant’s thirty (30) modular furniture panel systems workstations, each measuring approximately 6’ x 8’ – the modular furniture panel system will be provided by and installed by Tenant.  Landlord shall be required to provide all electrical circuitry and junction boxes (ceiling and/or wall mounted) required for proper utilization of the furniture panel’s electrified raceway, and to provide data trays and J hooks for routing of telecommunications into open office area.  Landlord’s electrician to be responsible for the hard-wire hook-up of all workstations, including the securing and anchoring of all communications and electrical poles.  

17)  Two (2) Private Offices: Within the secure “staff” zone, provide two private offices:

a)     One of approximately 140 square feet

b)     One of approximately 100 square feet  

18)  Data/Com Room: Within the secure “staff only” zone, provide a communications room of approximately 150 square feet conforming to the Tenant’s specifications, which include but are not limited to the following:

a)     Telephone/data service utility entry from street of either fiber or copper

b)     Basic requirements include provision of a secure (keyed lockset) room to be accessible from the “staff only” zone of the space, provide with an independent HVAC unit providing 12,000 BTU/HR cooling at a target temperate of 68 degrees. Provide four 20Amp Circuits, backer board, electrical and connectivity per Tenant’s specifications.  Room shall be constructed with full height drywall, acoustically isolating means and materials, and acoustical sound attenuation insulation within the walls.  Also, the floor for this space must be engineered to handle heavy dense loads.

  • Favorable preference will be shown to proposals offering provision of UPS back up for this room; such back-up power to provide operability for at least one hour (detail to be provided in Phase II of the RFP process). 

19)  Staff Lunchroom:  Within the secure “staff only” zone, provide a lunchroom of approximately 300 square feet, supplied with a kitchen counter of at least six (6) lineal feet with cabinets above and below with a stainless steel sink.  Provide electrical circuitry and outlets sufficient for the safe operation of at least one microwave, and one full size refrigerator.   

            All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

            A statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; a brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

            Public Disclosure: Any information submitted as part of a “letter of interest” or “proposal “ in response to this “Request For Proposal” (RFP) may be subject to public disclosure under RSA 91-A.  In addition, in accordance with RSA 9-F:1, any lease contract entered into as a result of this RFP will be made accessible to the public online via the State of New Hampshire website.  Accordingly, business financial information and proprietary information such as trade secrets, business and financial models and forecasts, and proprietary formulas may be exempt from public disclosure under RSA 91-A:5, IV; If you believe any information being submitted in response to this RFP should be kept confidential as financial or proprietary information, upon submittal of the “letter of interest” and any subsequent “proposal” specifically identify such information in a supplemental letter to the agency.

            Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

            Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

                Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

            All Letters of Interest (which must include the information specified above) are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; Tel:  (603) 271- 0090 or emailed to: mary.belecz@nh.gov.  Any and all Letters of Interest regarding this request must be received by 2:00 p.m. on Friday, March 21, 2014. The State of New Hampshire reserves the right to accept or reject any or all letters of interest and/or proposals.


EMPLOYMENT SECURITY: OFFICE SPACE WANTED TO RENT IN KEENE NH

Wanted to rent in Keene NH commencing August 1, 2014 for a term of up to five (5) years, approximately 4,800 square feet of office space for New Hampshire Employment Security.  All proposed space must meet or be renovated to meet the State’s programmatic needs and specifications, which include but are not limited to the following:  

  1. Space: Provide approximately 4,800 square feet of space renovated to the Tenant’s specifications provided in “turn key” condition. 
  1. Landlord’s lease rate: all proposed lease rates must include the landlord’s provision of all real estate taxes, insurance, and site and building maintenance; favorable preference will be shown to proposals which, in addition to the forgoing, offer full “gross” lease rates, inclusive of all utilities (heat, electricity, air conditioning, water and sewer), janitorial and recycling services. The cost of providing tenant fit up must be included (amortized) in the proposed annual rent.   
  1. Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire ’s “Smart Growth” initiative.
  1. Architecturally barrier-free access:  All interior and exterior areas of the proposed facility, parking lot, and site, inclusive of the sidewalks and pathways leading to the proposed Premises, must comply with or be renovated to comply with all current codes and regulations regarding provision of architectural barrier-free access. These codes include but are not limited to: the Code for Barrier-Free Design for the State of New Hampshire (IBC 2006, ICC/ANSI A117.1-2003 citations), the State Building Code (IBC 2006, ICC/ANSI A117.1-2003, and NFPA 101 v.2003 citations) and the Americans with Disabilities Act Standards for Accessible Design Code (ADAAG citations).  
  1. Permits and Testing: The responsibility and costs of any permits and testing associated with the fit up of the space shall be borne solely by the Landlord.
  1. “Clean Indoor Air”:  If the proposed premises are selected and a lease subsequently executed after completion of any renovations but prior to Tenant occupancy the Landlord shall have the interior space tested for, and provide State certified compliance with, the rules set forth by the “Department of Environmental Services” in Chapter Env-A 2200; as required by the “Clean Indoor Air Act” RSA 10-B. 
  1. State of New Hampshire Energy Code :  All proposals offering new construction and/or renovation that exceeds or adds 25 percent to the existing gross floor area must comply with the State of New Hampshire Energy Code . Proposals which exceed the energy code by at least an additional 20 percent shall be shown favorable preference. 
  1. General Scope of Work: Upon completion of renovations the proposed premises shall be turned over to the Tenant in “turn key” condition. Work provided shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up. Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, hardware, millwork, finishes, fixtures, detention cells, HVAC systems, fire suppression systems; telecommunications and data, lighting and electrical systems. 
  1. Parking: Provide at least thirty (30) parking spaces, these spaces may be shared in common with other tenants, however they must be “off street” located in a paved parking lot(s).  Provision of these spaces shall be at no additional charge (included in annual rent) to Tenant. Parking spaces may be located all in one adjacent lot or subdivided into two lots as follows:
    1. Directly adjacent to the proposed space provide on-site Visitor parking accommodating at least ten (10) visitors.   Theses spaces must include at least one van accessible barrier-free parking space (conforming parking space plus 8’ wide access aisle) and one regular barrier-free parking space (conforming space plus 5’ wide access aisle). Provide a conforming path of travel from the “accessible” spaces to the public entry.
    2. The balance (20) of the parking spaces may be located up to 800 feet away from the proposed facility; they will be used by staff and additional visitors. 
  1. Entrances:  A common exterior entrance to the Tenant’s proposed suite is acceptable; the Tenant will however require a separate visitor’s/public entrance into their space and a separate staff entry/exit which shall not be viewable from the public entry. 
  1. Rest rooms: All rest rooms must be provided in compliance with all current and prevailing codes. They may be either shared in common with the other building tenants, or they may be assigned for the exclusive use of the Tenant.
  1. Waiting Area: Favorable preference will be shown to proposals which offer a public entrance and waiting area with direct access to parking area.  
  1. Conference Rooms: Provide two (2) rooms measuring approximately 15’ x 16’ and 12’ x 12’. Walls shall be floor to ceiling, with favorable preference shown to proposals which offer this room constructed of walls extending at least 12” above suspended ceiling grid with acoustical sound attenuation bat insulation within all walls.
  1. Private Offices: One (1) secure (door must be provided with lock) office of approximately 12 x 12 or 144 square feet, this office shall have floor to ceiling drywall construction extending at least 12” above any suspended ceiling grid. 
  1. Staff Lunchroom: Favorable preference shall be shown to proposals which offer a staff break room of approximately 120 square feet, inclusive of a kitchenette. All proposals must include provision of a “kitchenette” unit measuring at least six (6) lineal feet with storage cabinets above and below the counter, and provision of a single or double basin stainless steel sink. Electrical circuitry and outlets shall be sufficient for the safe operation of at least one coffee maker, one microwave, and one full sized refrigerator.
  1. Data/ Communications Room: provide a communications closet of approximately 50 square feet conforming to the Tenant’s specifications. 
  1. Storage Room: Provide a secure (lock on door) room of approximately 100 square feet for the Tenant’s storage needs.
  1. Open Office Area:  Balance of space shall be an open office work area, accommodating approximately 25-30 NHES installed systems furniture workstations.  Landlord shall be responsible for providing electrical circuitry and connectivity to these open office workstations. 

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271.0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 2:00 p.m. on Friday, March 21, 2014.  The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals.


DEPARTMENT OF ENVIRONMENTAL SERVICES: OFFICE SPACE WANTED IN GREATER NEW LONDON/GRANTHAM/SPRINGFIELD NH AREA:

Wanted to rent in the greater New London/Grantham/Springfield NH area for a term of up to five (5) years commencing August 2014, approx. 400 SF of space for the State of NH Department of Environment Services to serve as a regional Subsurface Systems office. All proposed space must meet or be renovated to meet the agency’s specifications which include but are not limited to the following:  

1)      Space: Provide approximately 400 square feet of dry, heated and air conditioned office and storage space meeting the Tenant’s specifications provided in “turn key” condition.   

2)      Landlord’s lease rate: Only proposals that offer a full “gross” lease rate shall be considered, this rate must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must also be inclusive of any renovation costs.   

3)      Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire ’s “Smart Growth” initiative.  

4)      Architecturally barrier-free access:  Favorable preference will be shown to proposals which offer fully code conforming architecturally barrier-free access, however due to “program access” being provided off-site; fully conforming access is not required in this instance.    

5)      Permits and Testing: The responsibility and costs of any permits and testing associated with any fit up of the space shall be borne solely by the Landlord.  

6)      General Scope of Work: Upon completion of any necessary construction and/or renovations the space shall be turned over to the Tenant in “turn key” condition; work responsibilities shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, hardware, finishes, fixtures, HVAC systems, telecommunications, lighting and electrical systems. All electrical circuitry, electrical and telecommunications and data outlets required by the Tenant shall also be provided.   

7)      Parking:  Proposed landlord to provide at least two (2) parking spaces for the Tenant at no additional charge - included the proposed rent. These parking spaces may be shared in common with others; but if so there must be sufficient additional parking to assure availability of two parking spaces for the Tenant  

8)      Rest room:  Provide minimum one unisex rest room, this rest room may be provided either for the Tenant’s exclusive use or may be shared in common with others.  Favorable preference will be shown to proposed space offering architecturally barrier-free, wheelchair accessible rest room  

9)      Office space: Provide approximately 400 SF of space, favorable consideration will be given to proposals which provide this space configured as one single “open office”  

10)  Data/Communications: provide telephone and data communications connectivity and outlets, the quantity of outlets required shall not exceed three (3): one voice, one data, and one fax  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271-0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 2:00 p.m. on Friday, March 28, 2014.  The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals.


DEPARTMENT OF CORRECTIONS: OFFICE SPACE WANTED TO RENT IN LACONIA NH  

Wanted to rent in Laconia NH for a term of up to five (5) years commencing August 1, 2014, approximately 950 – 1,400 SF of space for the State of NH Department of Corrections (DOC) Division of Field Services to provide a regional Probation and Parole reporting office.  All proposed space must meet or be renovated to meet DOC specifications which include but are not limited to the following:  

1)      Space: Provide approximately 950-1,400 square feet of heated and air conditioned office space meeting the Tenant’s specifications provided in “turn-key” condition.   

2)      Landlord’s lease rate: Only offers providing full “gross” lease rental schedule will be accepted, a full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building, and site maintenance services within the proposed annual rent.  The proposed schedule of annual rent must also be inclusive of any renovation costs.  Further favorable consideration will be given to proposals that also include provision of janitorial and recycling services.  

3)      Location:  Proposals that offer office space located in existing and/or “downtown” buildings shall be shown favorable preference during the RFP review process.  This favorable preference is required by RSA 9B, the State of New Hampshire ’s “Smart Growth” initiative.  

4)      Architecturally barrier-free access:  Favorable preference will be shown to proposals which offer fully code conforming architecturally barrier-free access in both the exterior and interior of the proposed space, however due to the use of the space such access is not required.   

5)      Permits and Testing: The responsibility and costs of any permits and testing associated with any fit up of the space shall be borne solely by the Landlord.  

6)      General Scope of Work: Upon completion of any necessary construction and/or renovations the space shall be turned over to the Tenant in “turn key” condition; work responsibilities shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up.  Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, hardware, finishes, fixtures, HVAC systems, fire suppression sprinkler systems; telecommunications, lighting and electrical systems. All electrical circuitry, electrical and telecommunications and data outlets required by the Tenant shall also be provided.   

7)      Parking:  Minimum eight (8) parking spaces must be provided for the Tenant’s use, provision of parking shall be without additional charge, included in the proposed annual rent.  If these spaces are shared in common with other tenants, there must be sufficient parking space overage to provide DOC parking spaces at all times

a)     Favorable preference will be shown to proposals which provide, included in the eight required spaces, at least one (1) parking space properly configured for (8’ wide parking space with 8’ wide access aisle) and designated as “Van Accessible” for use by wheelchair users. This space must be adjacent to the building‘s visitors entrance but may be shared in common with other tenants

b)     The Tenant’s staff shall be allowed to park State vehicles overnight at no additional charge.  

8)      Rest rooms:  Provide minimum (1) one unisex rest room assigned to DOC for their exclusive use  

a)     Note: Favorable preference will be shown to proposed space offering two (2) fully architecturally barrier-free, wheelchair accessible rest rooms designated for the exclusive use of the Tenant; one room shall be designated for use by staff and the other designated for use by clients for testing purposes  

9)      General Office Space - Minimum Requirements: Provide approximately 930 square feet of “open office” space for DOC’s use in furnishing with seven workstations.  

10)  Office Space – Preferred Layout:

a)     Waiting Area: Favorable preference will be shown to proposals that provide a “secure” public waiting area adjacent to the Tenant’s public entrance with space of approx. 150 square feet accommodating 6 – 8 seated visitors.  This public waiting area shall be a discrete entrance room allowing access to the remainder of the Tenant space through (provide) a lockable solid core entrance door, this door shall also be provided with an electronic remote release button which will be located at the receptionist desk.

i)        Provide a “service window” and writing surface counter ledge between this waiting area and the adjacent secure reception area  

b)     Receptionist: Favorable preference will be shown to proposals that provide a secure reception area/room adjacent to the waiting area of approx. 100 to square feet designed to accommodate one (1) staff member servicing the waiting area window.   The private offices and conference room shall be accessed via the security door at the waiting area through the reception space  

c)     Conference Room: Favorable preference will be shown to proposals that provide a one (1) conference room of floor to ceiling drywall construction measuring approximately  200 square feet  

d)      Private Offices: Favorable preference will be shown to proposals that provide seven (7) private offices of approximately 100 – 110 square feet each, such offices shall be standard drywall construction with floor to ceiling walls  

e)     Kitchenette:  Favorable preference shall be shown to space offering a small staff lounge/kitchenette area, providing a kitchen counter and stainless steel sink. This area may be either provided for DOC staff exclusive use or shared in common with others.  

11)  Data/Communications: provide telephone and data communications connectivity and outlets, the quantity of outlets required shall not exceed eight (8) pairs: seven voice, seven data, and one fax.  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, visitation, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

All Letters of Interest responding to this solicitation are to be addressed and delivered to: Mary Belecz, Administrator II, Department of Administrative Services, Bureau of Planning and Management, 25 Capitol Street, NH 03301; telephone (603) 271-0090 and email: mary.belecz@nh.gov. All Letters of Interest must be received by of 2:00 p.m. on Friday, March 21, 2014.  The State of NH reserves the right to accept or reject any or all “letters of interest” and/or any subsequent proposals.


DEPARTMENT OF SAFETY: SPACE WANTED TO RENT IN GREATER BERLIN NH AREA

Wanted to rent in the Greater Berlin NH area for a term of either 5 or alternately 10 years commencing in the early fall of 2014 approx. 5,000 – 5,500 square feet for use by the State of New Hampshire, Department of Safety, for operations of the regional Division of Motor Vehicles (DMV), the regional Division of Emergency Medical Services (EMS) and other related purposes. Provision of ground level space located in a shopping or strip mall is required, and all space must meet or be renovated to meet Departments’ programmatic specifications, which include but are not limited to the following:  

1)      Space: Provide approximately 5,000 – 5,500 square feet of dry, heated and air conditioned space serving the combined functions of office, storage and customer services renovated to meet the Tenant’s specifications and provided in “turn key” condition.   

2)      Landlord’s lease rate: All fully disclosed proposed rate structures will be considered, however all proposed rates must include Landlord’s provision of site and building maintenance, real estate taxes and insurance within the annual rent, and those offering a full “gross” lease shall be shown favorable preference. A full “gross” rental rate is defined as annual rent which includes Landlord’s provision of all utilities (heat, electricity, air conditioning, water and sewer), real estate taxes, insurance, building and site maintenance services.  

3)      Provision and Cost of Tenant fit-up: All Proposals must include provision of the Tenant’s fit-up requirements, which may be funded by either one of the following means:

a)      Cost of fit-up may be included – through amortization – in the proposed schedule of annual rental costs;

 OR,

b)      Certain elements of the cost of fit-up may be included in the resulting lease contract as a separate (not included in rental costs) additional sum(s) to be paid by the Tenant after landlords’ completion of renovations.   

i)        Exclusions – there are certain improvements/elements which must be included (amortized) in the landlords’ proposed schedule of annual rent, these include but are not limited to:  Provision of utility services into the building to which the proposed premises are a part, repair/provision of any parking areas, access roads, sidewalks, ramps, or site work, and provision and/or modification of HVAC mechanical systems.

ii)       Tenant Participation in fit-up of proposed space: all office equipment and furnishings to be provided by Tenant, they shall also provide and install all data room cabling from the data closet to each computer jack and terminal and video cabling.  

4)      Location:  Proposed space must be located in the greater Berlin NH area, use of existing buildings/locations will be favored in conformance with RSA 9B, which is the State of New Hampshire’s “Smart Growth” initiative.  All proposed space must be ground level located in a shopping or strip mall with easy access to primary roadways, controlled access to these roadways with traffic control signals shall be preferred. All locations must also provide parking areas where slow speed motorcycle rider testing can be conducted, as further described in “Parking/Site” below.  

5)      Architecturally barrier-free access:  All interior and exterior areas of the proposed facility, parking lot, sidewalks and pathways leading to the proposed Premises, must comply with or be renovated to comply with all current codes and regulations regarding provision of architecturally barrier-free access.  These codes include but are not limited to: the Architectural Barrier-Free Design Code for the State of New Hampshire (ICC/ANSI A117.1-1198 citations), the NH State Building Code (IBC 2006, ICC/ANSI-2003, and NFPA 101 citations) and the Americans with Disabilities Act Standard for Accessible Design (ADAAG citations).  

6)      Permits and Testing: The responsibility and costs of all required permits and testing shall be borne solely by the Landlord.  

7)      “Clean Indoor Air”:  If the proposed premises are selected and a lease subsequently executed after completion of construction, but prior to Tenant occupancy, the Landlord shall have the interior space tested for and provide certified compliance with, the rules set forth by the “Department of Environmental Services” in Chapter Env-A 2200; as required by the “Clean Indoor Air Act” RSA 10-B.  The Landlord will be responsible to remedy any deficiencies shown by said testing, bringing all areas into conformance with applicable standards. 

8)      State of New Hampshire Energy Code :  Any proposals offering new construction and/or renovation that exceeds or adds 25 percent to the existing gross floor area must comply with the State of New Hampshire Energy Code . Proposals which exceed the energy code by at least an additional 20 percent shall be shown favorable preference.

a)      All proposals selected by the State as viable for “design development” (phase two of the RFP process) shall be required to provide a “life-cycle” analysis and commissioning report along with their proposed final “design/build” floor plan and specifications.       

9)      Parking/Site:  A minimum of twenty six (26) parking spaces must be provided for Safety’s use. Provision of parking shall be without additional charge, included in the proposed annual rent. 

a)      A minimum of twenty (20) on-site visitor parking spaces are required, these shall be in close proximity to the building entrance and include spaces providing the required number and type of  (requirements vary with parking lot size) “Barrier-Free” parking spaces which shall be in full compliance (each having a proper access aisle) with the “State of NH Architectural Barrier-Free Design Code”. 

b)      A minimum of six (6) staff parking spaces are required, these may be located “off-site”, but may not be “on street” parking spaces. Staff parking must be within 800 feet of the staff entrance.

c)      Testing Space-motorcycle: All proposed locations must provide a designated area within the parking lot where the DMV will be allowed to conduct slow speed motorcycle rider testing; this area must be smoothly pavement, level and free of obstructions, measuring at least 50’ x 100’.  The area will be used one morning per week for approximately 2-3 hours during the months of April through November, weather permitting.  The Tenant will be responsible for setting up and removing temporary markers designating the testing area and will be allowed to paint test exercise indicators on the pavement.

d)      Testing Space-commercial vehicle: In addition to the required “Testing” area listed above, all proposed location must offer a designated area within the parking lot where the DMV will be allowed to conduct slow speed commercial vehicle driver testing; this area must be smoothly pavement, level and free of obstructions, measuring approximately 200’ x 300’.  The area will be used a minimum of one day per week throughout the year.  The Tenant will be responsible for setting up and removing temporary markers designating the testing area and will be allowed to paint test exercise indicators on the pavement.

e)      Training Space-motorcycle:  In addition to the required “Testing” area listed above, favorable preference will be shown to proposals also offering parking lot space for conducting seasonal Motorcycle Rider Education courses. The space provided must be smoothly pavement, level and free of obstructions, measuring approx. 200’ x 300’. The DMV will mark the pavement with paint and traffic cones to indicate the training and testing course layout.  Space for two twenty foot by eight foot storage containers must also be provides  

10)   General Scope of Work: Upon completion of construction and/or renovation the premises shall be turned over to the Tenant in “turn key” condition. Work provided shall include but not be limited to: site, utility, parking lots and access thereto, sidewalks to the building, and all exterior and interior fit up. Provision of interior fit up will include but not be limited to provision of all walls, doors and frames, hardware, millwork, finishes, fixtures, HVAC systems, fire suppression systems; lighting and electrical systems.   

11)   The proposed space must include provision of consistent and reasonably equitable heat, ventilation and air conditioning throughout.  

12)   The exterior public entrance to the proposed space must serve the proposed space exclusively; it may not be shared in common with other tenants. 

13)   Provide a secondary separate, secure staff entrance/exit to outside the leased premises; this door must be accessible only from the “staff” area.  

14)   Provide interior space subdivided into two (2) areas; a “public use” area, and secure “staff area”.  The Public use area shall accommodate a minimum of five (5) staff members at a customer service counter. Further specifications regarding these counters shall be provided by DMV if an initial “letter of interest” offering space is selected for design development (phase II of the RFP process).  The service counter requirements will include Landlord’s provision of electrification and telecommunications to accommodate PC’s and other equipment.  

15)   Provide a large public waiting and “queuing” area (lobby) of at least 1,100 square feet located in front of the customer service counter.  

16)   Within the public waiting area, provide one “Testing” room of at least 160 square feet within easy view of the service counter.  

17)   Rest rooms: All rest rooms must be provided in compliance with all current and prevailing codes.

a)      Public Rest room(s): minimum of one barrier-free unisex restroom accessible and located within the “public” area of the DMV space. 

b)      Staff Rest room(s): minimum of two barrier-free restrooms, one per gender, accessible only from the “staff” area.  

18)   Provide a locked storage room accessible from the “public” area of at least 90 square feet.  

19)   Provide two (2) locked storage rooms accessible only from the “staff only” area of the proposed space:

a)      One room of at least 200 square feet located directly behind or adjacent to the customer service counter, and;

b)      A second storage room of at least 300 square feet.  

20)   Provide one (1) conference/hearing room of at least 270 square feet located in close proximity to the door that provides access from the “public area” into the secure “staff only” area of the space.   

21)   Provide six (6) private offices of approximately 120 square feet each within the “staff only” area of the proposed space.  Provide standard drywall construction of floor to ceiling walls, all walls must extend at least twelve inches above any suspended ceiling grid ceiling. Provide solid core doors with lever set hardware at each.  

22)   Provide a staff break room of approx. 150 square feet within the “staff only” area of the proposed space;   Include provision of a minimum 7’ long kitchen counter with stainless steel sink, providing storage cabinets above and below. Provide electrical outlets above the counter splashguard accommodating a microwave and coffee maker. Provide an electrical outlet within the break room for the Tenants’ refrigerator.  

23)   Provide a locked Telecommunications/Data room of at least 90 square feet located within the secure “staff only” zone of the proposed space.  Provide  painted backer board, electrical and connectively per the Tenant’s specifications.   

24) Provide a security card access system by “S2 Pronto S2 Security Corporation”, Framingham MA , or other acceptable system that utilizes AWID26 access cards. Card access system to include controller(s), strikes, readers, software, necessary wiring and training for the exterior doors and interior doors including access to the areas behind the customer counter(s), supply rooms, data closet, and other secure areas.  

25) Tenant shall be allowed to install both interior and exterior video cameras, at their sole expense, to capture activities within the premises and testing and training areas.  

All Interested parties must submit a written “Letter of Interest” addressed to the person listed in the last paragraph below, the State’s standard “Letter of Interest” response form is available either upon request or on the State’s website at http://admin.state.nh.us/bpm/index2.asp.  Alternately, interested parties may compose their own “Letter if Interest” which must include the following information:

Statement that the submitting party wishes to offer a particular property for review in response to this request for proposal; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance (available on-line at http://admin.state.nh.us/bpm/index2.asp or upon request in “hard copy”); provision of the business name, address, telephone number and e-mail address of the party submitting the “Letter of Interest”; a statement that the person submitting the “Letter or Interest” is legally authorized to do so; the street address of the property offered for consideration; the approximate square footage of the property; brief description of the proposed parking accommodations that would be made available to provide compliance with the requirements listed herein, a brief description of the proposed property including the number of floors, and (if existing construction) whether utilities and other services related to occupancy of the building are currently operable, whether there is an operable elevator, whether the space is vacant, a listing of the current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.  An appendix must accompany the “Letter of Interest” providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notation regarding the uses of the property in the surrounding area, and the nature (type) of any businesses in the surrounding area.  

Solicitation and review of all “letters of interest” is the first of two phases in the State’s “Request for Proposal” (RFP) process.  Phase one of the process will be completed no later than thirty (30) days after the closing date for letters of interest.  All sites offered will receive initial review, and evaluation of acceptability and potential to conform to the State’s requirements, any sites found to be unviable will be dismissed from the process. 

Phase Two of the “RFP” process will be design development of any viable offerings selected from Phase One “letters of interest”.  The State will provide proposed design/build plans and specifications showing their vision of how the proposed Landlord’s property could best be renovated or constructed to provide the Tenant’s program needs. The State’s design/build plans and specifications shall be submitted to each proposed Landlord for their use in establishing proposals; complete proposals shall be due to the State no later than the closing date (which shall be reasonable) specified by the State.   All proposals must document both the scope of fit-up (established during design development) to be provided, the offered schedule of rent which shall be inclusive of fit-up, and any other costs for the space.  Proposed Landlords will be responsible for either acceptance of the State’s proposed design/build plans and specifications as provided, or provision of their own proposed alternate plan(s) and specifications which shall be composed and provided at their sole expense.  In the event of proposing alternate plans and specifications, the proposed Landlord must submit accurately scaled floor plans and design-build specifications conveyed to the State in both “hard copy” and digital (“pdf” and “dwg”) formats. 

Both Phases of the RFP process shall be undertaken at the proposed Landlord’s sole expense with no guarantee of a resulting binding lease agreement, no reimbursement for expenses incurred shall be made by the State. Upon submittal, all proposals will be reviewed and judged upon the criteria of location, conformance with the State’s specifications, proposed cost, cost of relocation, and the proposed time frame for completion of renovations or new construction. 

Public Disclosure: The State of New Hampshire has made public disclosure a priority through the Right-to-Know law (RSA 91-A), the “ Transparent NH ” initiative, and other statutes and practices to ensure that government activity is open and transparent.  In general, these requirements allow for public review, disclosure and posting of government and public records.  As such, the State is obligated to make public the information submitted in response to this RFP, any resulting contract, and information provided during the contractual relationship.  The Right-to-Know law obligates the State to conduct an independent analysis of the confidentiality of the information submitted, regardless of whether it is marked confidential. In addition, the Governor and Council (G&C) contract approval process more specifically requires that pricing be made public and that any contract reaching the G&C agenda for approval be posted online.

            To respond with a “Letters of Interest” provide all required information (specified in the paragraph above) addressed and delivered to: Arthur Garlow , Assistant Director, Department of Safety, Division of Motor Vehicles, 23 Hazen Drive, Concord, NH 03305; Phone: (603) 227-4050; Email: arthur.garlow@dos.nh.gov.   All interested parties must submit a “Letter of Interest” to the person listed above before the closing date of 2:00 p.m. on Friday March 28, 2014.   

 

The State of NH reserves the right to accept or reject any or all letters of interest and/or proposals.

 

 

 


 

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