STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: ACCOUNT STENOGRAPHER I
Class Code: 0031-08
Date Established: 05-14-51
Occupational Code: 1-3-8
Date of Last Revision: 12-28-01
BASIC PURPOSE: To perform clerical accounting and
stenographic duties for a specified organizational unit.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Transcribes
dictation, including composing letters and proofreading forms or contracts.
·
Maintains books of
accounts involving accounting tasks such as posting journal entries to general
ledger.
·
Updates and maintains
inventory records of office supplies and equipment.
·
Prepares, maintains,
and types payroll manifests and summary voucher manifests.
·
Processes monies from
registrations and collections and prepares necessary bank deposits.
·
Maintains personnel
files, annual and sick leave records; types budgets, expenditure reports and
other statistical documents.
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DISTINGUISHING FACTORS:
Skill: Requires skill in recommending routine
changes in standardized operating procedures OR in retrieving, compiling and
reporting data according to established procedures OR in operating complex
machines.
Knowledge: Requires understanding and using
business or trades vocabulary or basic arithmetic to perform standard operating
procedures.
Impact: Requires responsibility for
contributing to agency objectives by ensuring the accuracy of support
activities within one or more organizational units. Errors at this level affect the work of others or have
measurable monetary consequences, and require verification and correction in
order to complete succeeding work operations.
Supervision: Requires no supervision of employees or
functions.
Working Conditions: Requires performing regular job
functions under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including continuous
sitting or occasional standing and walking.
Communication: Requires obtaining and exchanging
information, referring inquiries to the appropriate source, or responding to
questions from state employees or members of the general public.
Complexity: Requires a combination of job functions
using minimal judgment to perform a variety of job tasks according to clearly
prescribed standard practices and procedures.
Independent Action: Requires making a limited number of
choices in selecting among alternative courses of action under supervisory
guidance and in performing job functions according to a variety of prescribed
policies or procedures.
MINIMUM QUALIFICATIONS:
Education: Completion of high school, G.E.D. or its
equivalent, including courses in office procedures, word processing, or
typing. Each additional year of
approved formal education may be substituted for one year of required work
experience.
Experience: Two years' experience in a secretarial
position, at least one of which shall have included account clerk or
bookkeeping duties.
License/Certification: None required.
SPECIAL REQUIREMENTS:
For appointment
consideration, Account Stenographer I applicants must successfully participate
in a written examination and transcribe a narrative passage from dictating
equipment. These examinations
measure possession of knowledge, skills and abilities identified as necessary
for satisfactory job performance by this class specification.
RECOMMENDED WORK TRAITS: Knowledge of modern office machines and
equipment. Knowledge of office
methods, policies and procedures.
Knowledge of bookkeeping principles and practices. Ability to compose effective
correspondence. Ability to make
rapid and accurate arithmetic computations. Skill in transcribing dictation and in typing from rough
draft or plain copy at a working rate of speed. Ability to maintain harmonious relationships with other
employees and to deal with the public in an effective manner. Must be willing to maintain appearance
appropriate to assigned duties and responsibilities as determined by the agency
appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 05/10/02
URL: /hr/classspec_a/0031.htm