CLASSIFICATION: AUDIT SUPERVISOR I
Class Code: 0728-14 Date Established: 11-02-92
Occupational Code: 1-3-2 Date of Last Revision: 11-16-09
BASIC PURPOSE: To supervise auditing staff in verifying the accuracy of financial transactions, including expenditures, personnel actions, and contracts.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
· Assigns and reviews work of subordinate auditing personnel, including responsibility for solution of work problems and methods of operations.
· Audits time records of employees, performs payroll exits and makes needed corrections.
· Audits purchase orders, invoices and statements made under contract for compliance with regulations and contract specifications.
· Trains and supervises subordinate auditing staff in specific duties and resolves auditing problems.
· Insures purchases do not exceed approved authorizations and that purchases are not duplicated.
· Updates changes to payroll records for the computer and corrects error runs.
· Maintains and applies agency cost codes in performing payroll activities.
Skill: Requires skill in recommending routine changes in standardized operating procedures OR in retrieving, compiling, and reporting data according to established procedures OR in operating complex machines.
Knowledge: Requires knowledge of business practices and procedures or technical training in a craft or trade, including working from detailed instructions, to apply knowledge in a variety of practical situations.
Impact: Requires responsibility for contributing to immediate, ongoing agency objectives by facilitating the direct provision of services to the public or other state agencies. Errors at this level result in inaccurate reports or invalid test results and require a significant investment of time and resources to detect.
Supervision: Requires direct supervision of other employees doing related or similar work, including scheduling work, recommending leave, reviewing work for accuracy, performance appraisal, or interviewing applicants for position vacancies.
Working Conditions: Requires performing regular job functions under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including continuous sitting or occasional standing and walking.
Communication: Requires explaining facts, interpreting situations, or advising individuals of alternative or appropriate courses of action. This level also requires interviewing or eliciting information from state employees or members of the general public.
Complexity: Requires a combination of job functions to establish facts, to draw daily operational conclusions, or to solve practical problems. This level also requires providing a variety of alternative solutions where only limited standardization exists.
Independent Action: Requires a range of choice in applying a number of technical or administrative policies under general direction and making routine decisions or in recommending modifications in work procedures for approval by supervisor.
Education: Associate’s degree from a recognized college or technical institute with major study in accounting or business. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Three years’ experience required in accounting, bookkeeping or auditing work, including some supervisory experience. Each additional year of approved work experience may be substituted for one year of required formal education.
License/Certification: None required.
Special Requirements: For appointment consideration, Audit Supervisor I applicants must successfully participate in a structured interview measuring possession of knowledge, skills and abilities identified as necessary for satisfactory job performance by this class specification. The structured interview is developed and administered, according to Division of Personnel guidelines, by representatives of the state agency in which the vacancy exists.
RECOMMENDED WORK TRAITS: Considerable knowledge of the principles and practices of auditing. Considerable knowledge of bookkeeping. Knowledge of supervision techniques. Knowledge of contracts. Some knowledge of workers’ compensation. Ability to perform detail work involving numerical data. Ability to operate arithmetical calculators efficiently. Ability to establish and maintain effective working relationships with subordinates, agency and other state personnel and vendors. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive of general duties and is not intended to list every specific function of this class title.