STATE OF
HUMAN RESOURCES
CLASSIFICATION: BUSINESS
ADMINISTRATOR I
Class Code: 1261-21 Date Established: 08-22-51
Occupational
Code: 7-2-6 Date of Last Revision: 11-06-08
BASIC PURPOSE: To coordinate and
integrate a variety of business activities, including fiscal, budgetary,
purchasing or personnel operations.
CHARACTERISTIC
DUTIES AND RESPONSIBILITIES:
·
Prepares
budgets for approval by superior based on estimates of agency operating needs.
·
Monitors
business operations by reviewing computer reports and making recommendations
for procedural changes to agency administrators.
·
Coordinates
financial programs to improve agency business administration services.
·
Supervises a
business management unit or section with responsibility for employee
performance appraisal, solving personnel problems and developing work methods.
·
Plans
summaries outlining submittals for Governor and Council meetings.
·
Explains
fiscal rules, regulations and operating policies to agency employees.
·
Audits and
balances accounts, prepares various cost estimates, and compiles regular fiscal
reports of account status.
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DISTINGUISHING
FACTORS:
Skill: Requires skill in
developing formats and procedures for special applications OR in investigating
and reviewing the use of equipment and data for a specialized function.
Knowledge: Requires logical or
scientific understanding to analyze problems of a specialized or professional
nature in a particular field.
Impact: Requires
responsibility for achieving direct service objectives by assessing agency
service needs and making preliminary recommendations for the development of
alternative short-term program policies or procedures. Errors at this level result in incomplete
assessments or misleading recommendations causing a disruption of agency
programs or policies.
Supervision: Requires direct
supervision of other employees doing work which is related or similar to the
supervisor, including scheduling work, recommending leave, reviewing work for
accuracy, performance appraisal, or interviewing applicants for position
vacancies.
Working
Conditions: Requires performing regular job functions
under good conditions in a safe working environment.
Physical
Demands: Requires sedentary work, including continuous
sitting or occasional standing and walking.
Communication: Requires summarizing
data, preparing reports and making recommendations based on findings which
contribute to solving problems and achieving work objectives. This level also requires presenting
information for use by administrative-level managers in making decisions.
Complexity: Requires
coordinating a combination of diverse job functions in order to integrate
professional and technical agency goals.
This level also requires considerable judgment to implement a sequence
of operations or actions.
Independent
Action: Requires objective assessment in analyzing
and developing new work methods and procedures subject to periodic review and
in making decisions according to established technical, professional or
administrative standards.
MINIMUM
QUALIFICATIONS:
Education: Bachelor's degree
from a recognized college or university with major study in accounting,
business administration, or public administration. Each additional year of approved formal
education may be substituted for one year of required work experience.
Experience: Three years'
professional experience in accounting or business administration, including one
year of supervisory or administrative experience. Each additional year of approved work
experience may be substituted for one year of required formal education.
License/Certification: None required.
SPECIAL
REQUIREMENTS: For appointment consideration, Business Administrator I
applicants must successfully participate in a structured interview measuring
possession of knowledge, skills and abilities identified as necessary for
satisfactory job performance by this class specification. The structured interview is developed and
administered, according to Division of Personnel guidelines, by representatives
of the state agency in which the vacancy exists.
RECOMMENDED
WORK TRAITS: Knowledge of the principles, methods and
techniques of business management.
Knowledge of public administration including budget preparation,
personnel administration, purchasing and accounting activities. Knowledge of the rules, regulations, procedures
and practices of the agency concerned.
Ability to plan, supervise and coordinate the operation of the business
service of the agency to anticipate needs accurately. Ability to interpret and explain fiscal
policies and regulations. Ability to express
ideas clearly and concisely. Ability to
establish and maintain successful working relationships with other employees,
subordinates and the general public.
Must be willing to maintain appearance appropriate to assigned duties
and responsibilities as determined by the agency appointing authority.
DISCLAIMER
STATEMENT: This class specification is descriptive of
general duties and is not intended to list every specific function of this
class title.
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