STATE OF NEW HAMPSHIRE
CLASSIFICATION: CHIEF OF ADMINISTRATION, LIQUOR COMMISSION
Class Code: 1860-34 Date Established: 8-15-2006
Occupational Code: 7-1-2 Date of Last Revision: 12-06-06
BASIC PURPOSE: To oversee, direct, and evaluate all of the operations of the Liquor Commission’s Administrative Services Bureau, with responsibility for agency-wide financial management, human resources, and information technology functions.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
· Supervises and oversees the general administrative functions of the Liquor Commission, to include accounting, financial management, grants and contracts management, data processing, management information systems, human resource management, and building headquarters management.
· Directs and supervises subordinate managers in each functional area with ultimate responsibility for the accuracy, quality, and efficiency of the Bureau’s work.
· Oversees and plans the formulation, integration, and implementation of Commission-wide operational policies and procedures, monitors management systems, and evaluates program operations for effectiveness.
· Presents the results of analyses and recommends managerial, programmatic, fiscal, and other changes to agency heads and other administrators at the Commission.
· Coordinates the implementation of program improvements and other administrative activities with the other Commission bureau chiefs.
· Acts as legislative coordinator for the Commission, to include preparing all fiscal notes for Legislative Services, monitoring the status of pending legislation relevant to the Commission, and providing testimony before the Legislature as required.
· Oversees the development of the biennial budget, fiscal analysis, and the establishment of fiscal controls, and ensures the Commission’s ongoing compliance with budgetary requirements.
· Oversees and ensures successful inventory management.
· Provides strategic planning and budgetary analysis in relation to the Commission’s Information Technology plan, and evaluates current and future hardware and software requirements in conjunction with the Director of Information Technology.
· Provides strategic planning and analysis of Human Resource needs and training requirements for the Commission.
Skill: Requires skill in evaluation, planning, or integrating analysis of data to formulate current and long-range solutions, strategies, or policies of a specialized or technical nature.
Knowledge: Requires logical or scientific expertise to resolve problems of a specialized or professional nature in a wide range of applications.
Impact: Requires overall administrative responsibility for achieving agency objectives by directing all aspects of operations management. Errors at this level result in disruption of systemwide programs and services as well as long-term adverse impact on agency image and the future success of organizational operations.
Supervision: Requires delegating supervisory or program responsibilities to subordinate managers, with overall accountability for hiring employees or approving program policies. The supervisor in this position assumes responsibility for an organizational unit, including developing long-range plans, analyzing staffing requirements, and formulating systemwide policies and procedures.
Working Conditions: Requires performing regular job functions in a controlled environment with minimal exposure to disagreeable job elements and little risk of hazard to physical or mental health.
Physical Demands: Requires light work, including continuous walking or operating simple equipment for extended periods of time as well as occasional strenuous activities such as reaching or bending.
Communication: Requires acting as the official representative of the agency, including explaining and defending current and long-range goals or objectives which directly affect public policy decisions regarding major state programs and services.
Complexity: Requires formulating the combination of overall job functions in order to address highly diverse or novel situations requiring new concepts and imaginative approaches to a wide range of intellectual and practical problems.
Independent Action: Requires administrative decision-making in authorizing and monitoring the implementation of major departmental policies and procedures.
Education: Master’s Degree from a recognized college or university with major study in accounting, business administration, finance, computer science, public administration, or a related field.
Experience: Nine years of experience in accounting, business management, finance, computer science, or public administration, six years of which must have been in a management-level position involving administrative or supervisory duties concerned with program administration, program planning and evaluation, business management, or related management experience.
License/Certification: Preference will be given to candidates possessing a CPA (Certified Public Accountant) license.
RECOMMENDED WORK TRAITS: Knowledge of program administration and evaluation. Knowledge of state and federal laws, relating to accounting, human resources, and information technology systems. Knowledge of the principles of supervision, administration, and systems management as applicable to the functions of the Administrative Services Bureau. Knowledge of the capabilities and requirements of information technology systems and equipment. Knowledge of the principles and techniques of information technology system analysis, planning, and documentation. Knowledge of accounting and human resources principles and practices. Knowledge of the principles of public fiscal administration including budgeting and reporting. Ability to prepare budgets, perform fiscal analysis, and establish and monitor fiscal controls. Ability to evaluate, develop, and institute new accounting practices. Ability to plan, assign, review, and supervise the work of professional staff members. Ability to evaluate and analyze program effectiveness and resource utilization and to identify, cultivate, and maximize beneficial interrelationships between program areas. Ability to express ideas clearly and concisely both orally and in writing. Ability to speak before public groups and legislative committees. Ability to establish and maintain effective working relationships with federal, state and other public officials. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive of general duties and is not intended to list every specific function of this class title.
Last Updated 10/21/04