CLASSIFICATION: COMPUTER ENTRY/AUDIT CLERK
Class Code: 2111-10 Date Established: 12-13-94
Occupational Code: 1-1-2 Date of Last Revision: 08-06-09
BASIC PURPOSE: To enter data into a computer for the purpose of recording the receipt of income from sales of hunting and fishing licenses, and to audit sales reports from license agents throughout the state. To audit and verify balance of contracted license and Off Highway Recreational Vehicle (OHRV) agent accounts to standard bookkeeping procedures.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
· Performs audits on licensed sales reports to insure that sales income reported and received is in agreement with the actual number and types of licenses sold.
· Determines discrepancies in monies transmitted and amount of fines and penalties to be imposed in order to insure proper and accurate accounting of agent sales.
· Recommends agents for restriction or active status change.
· Prepares documentation and correspondence to be sent to licensing agents to inform them of amounts either due or overpaid.
· Communicates with agents concerning licensing account issues.
· Maintains files on licensing agents in order to insure proper documentation of all sales, fines, penalties, returned licenses, and receipts of monies due the agency.
· Enters agent financial sales information, individual licenses, and voided or returned licenses into the computerized system to insure the accuracy of agent reporting and to establish a sportsperson database for use by Law Enforcement and other Fish and Game Divisions.
· Audits computer listings for the purpose of finding and correcting keying errors.
Skill: Requires skill in recommending routine changes in standardized operating procedures OR in retrieving, compiling, and reporting data according to established procedures OR in operating complex machines.
Knowledge: Requires understanding and using business or trades vocabulary or basic arithmetic to perform standard operating procedures.
Impact: Requires responsibility for contributing to agency objectives by ensuring the accuracy of support activities within one or more organizational units. Errors at this level affect the work of others or have measurable monetary consequences, and require immediate verification and correction in order to complete succeeding work operations.
Supervision: Requires partial supervision of other employees doing work which is related or similar to the supervisor, including assigning job duties, providing training, giving instructions and checking work.
Working Conditions: Requires performing regular job functions under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including continuous sitting or occasional standing and walking.
Communication: Requires obtaining and exchanging information, referring inquiries to the appropriate source, or responding to questions from state employees or members of the general public.
Complexity: Requires a combination of job functions to establish facts, to draw daily operational conclusions, or to solve practical problems. This level also requires providing a variety of alternative solutions where only limited standardization exists.
Independent Action: Requires making a limited number of choices in selecting among alternative courses of action under supervisory guidance and in performing job functions according to a variety of prescribed policies or procedures.
Education: Graduation from high school or G.E.D. equivalent, supplemented by a course in typing or a basic computer course, or accounting/bookkeeping. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Two years’ clerical experience including accounting, bookkeeping or auditing with six months of operating data entry equipment.
License/Certification: None required.
RECOMMENDED WORK TRAITS: Knowledge of keying and data entry systems. Knowledge of the uses and principles of codes and coded information. Knowledge of basic accounting principles and methods. Skill in entering data into word processing or computer systems. Ability to comprehend and follow written or verbal instructions. Ability to perform mathematical computations accurately and with reasonable speed. Ability to apply department rules and regulations to individual situations. Ability to establish and maintain harmonious relationships with associates and members of the public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive of general duties and is not intended to list every specific function of this class title.