STATE OF
HUMAN RESOURCES
CLASSIFICATION: COMPUTER ENTRY/AUDIT CLERK
Class Code: 2111-10 Date Established: 12-13-94
Occupational Code: 1-1-2 Date of Last Revision: 08-06-09
BASIC PURPOSE: To enter data into a computer for the purpose
of recording the receipt of income from sales of hunting and fishing licenses,
and to audit sales reports from license agents throughout the state. To audit and verify balance of contracted
license and Off Highway Recreational Vehicle (OHRV) agent accounts to standard
bookkeeping procedures.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Performs
audits on licensed sales reports to insure that sales income reported and
received is in agreement with the actual number and types of licenses sold.
·
Determines
discrepancies in monies transmitted and amount of fines and penalties to be
imposed in order to insure proper and accurate accounting of agent sales.
·
Recommends
agents for restriction or active status change.
·
Prepares
documentation and correspondence to be sent to licensing agents to inform them
of amounts either due or overpaid.
·
Communicates
with agents concerning licensing account issues.
·
Maintains
files on licensing agents in order to insure proper documentation of all sales,
fines, penalties, returned licenses, and receipts of monies due the agency.
·
Enters agent
financial sales information, individual licenses, and voided or returned
licenses into the computerized system to insure the accuracy of agent reporting
and to establish a sportsperson database for use by Law Enforcement and other
Fish and Game Divisions.
·
Audits
computer listings for the purpose of finding and correcting keying errors.
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DISTINGUISHING FACTORS:
Skill: Requires skill in recommending routine
changes in standardized operating procedures OR in retrieving, compiling, and
reporting data according to established procedures OR in operating complex
machines.
Knowledge: Requires understanding and using business or
trades vocabulary or basic arithmetic to perform standard operating procedures.
Impact: Requires responsibility for contributing to
agency objectives by ensuring the accuracy of support activities within one or
more organizational units. Errors at
this level affect the work of others or have measurable monetary consequences,
and require immediate verification and correction in order to complete
succeeding work operations.
Supervision: Requires partial supervision of other
employees doing work which is related or similar to the supervisor, including
assigning job duties, providing training, giving instructions and checking
work.
Working Conditions: Requires performing regular job functions
under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including continuous
sitting or occasional standing and walking.
Communication: Requires obtaining and exchanging
information, referring inquiries to the appropriate source, or responding to
questions from state employees or members of the general public.
Complexity: Requires a combination of job functions to
establish facts, to draw daily operational conclusions, or to solve practical
problems. This level also requires
providing a variety of alternative solutions where only limited standardization
exists.
Independent Action: Requires making a limited number of choices
in selecting among alternative courses of action under supervisory guidance and
in performing job functions according to a variety of prescribed policies or
procedures.
MINIMUM QUALIFICATIONS:
Education: Graduation from high school or G.E.D.
equivalent, supplemented by a course in typing or a basic computer course, or
accounting/bookkeeping. Each additional
year of approved formal education may be substituted for one year of required
work experience.
Experience: Two years’ clerical experience including
accounting, bookkeeping or auditing with six months of operating data entry
equipment.
License/Certification: None required.
RECOMMENDED
WORK TRAITS: Knowledge of keying and data entry
systems. Knowledge of the uses and
principles of codes and coded information.
Knowledge of basic accounting principles and methods. Skill in entering data into word processing
or computer systems. Ability to
comprehend and follow written or verbal instructions. Ability to perform mathematical computations
accurately and with reasonable speed. Ability
to apply department rules and regulations to individual situations. Ability to establish and maintain harmonious
relationships with associates and members of the public. Must be willing to maintain appearance
appropriate to assigned duties and responsibilities as determined by the agency
appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive of
general duties and is not intended to list every specific function of this
class title.
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