STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: CRIMINAL RECORDS ENTRY CLERK
Class Code: 2333-07
Date Established: 03-22-84
Occupational Code: 1-1-2
Date of Last Revision: 12-28-01
BASIC PURPOSE: To retrieve, compile, and release
information relative to criminal records maintained by the Division of State
Police.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Compiles accurate and
complete Criminal History Record Information (CHRI) received from Superior,
district and municipal courts and criminal justice agencies in order to
establish identifiable descriptions on individuals in the criminal justice
system.
·
Maintains an
up-to-date list of federal, state, local criminal justice agencies and
non-criminal justice agencies authorized to receive "CHRI".
·
Maintains a
dissemination log of all authorized agencies who have made inquiries on a
criminal record.
·
Audits
"CHRI" to allow for tracing and disposition of data back to the
source document(s).
·
Purges criminal files
to remove outdated records.
·
Enters fingerprint
classifications of arrested persons into data base computerized system to
establish position identification.
·
Authenticates the
release of "CHRI" to individuals possessing a court order, subpoena
or signed release form.
·
Deciphers information
from various Troop activities in order to compile statistical data for monthly
reports.
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DISTINGUISHING FACTORS:
Skill: Requires skill in applying instructions
to accomplish different job functions OR in operating machines for a variety of
different purposes.
Knowledge: Requires understanding and using
business or trades vocabulary or basic arithmetic to perform standard operating
procedures.
Impact: Requires responsibility for
contributing to agency objectives by ensuring the accuracy of support
activities within one or more organizational units. Errors at this level affect the work of others or have
measurable monetary consequences, and require verification and correction in
order to complete succeeding work operations.
Supervision: Requires no supervision of employees or
functions.
Working Conditions: Requires performing regular job
functions in a controlled environment with minimal exposure to disagreeable job
elements and little risk of hazard to physical or mental health.
Physical Demands: Requires sedentary work, including
continuous sitting or occasional standing and walking.
Communication: Requires obtaining and exchanging
information, referring inquiries to the appropriate source, or responding to
questions from state employees or members of the general public.
Complexity: Requires a combination of job functions
using minimal judgment to perform a variety of job tasks according to clearly
prescribed standard practices and procedures.
Independent Action: Requires making a limited number of
choices in selecting among alternative courses of action under supervisory
guidance and in performing job functions according to a variety of prescribed
policies or procedures.
MINIMUM QUALIFICATIONS:
Education: Completion of high school, G.E.D. or
its equivalent, including courses in office procedures, word processing, or
typing. Each additional year of
approved formal education may be substituted for one year of required work
experience.
Experience: One year's experience required in
typing, filing, or some public contact work, preferably with some exposure to
data entry experience.
License/Certification: None required.
SPECIAL REQUIREMENTS
For appointment
consideration, Criminal Records Entry Clerk applicants must successfully
participate in a written examination and straight copy typing exercise. These examinations measure possession
of knowledge, skills and abilities identified as necessary for satisfactory job
performance by this class specification.
RECOMMENDED WORK TRAITS: Knowledge of keying and data entry techniques. Knowledge of the uses and principles of
codes. Skill in entering data into
a word processing or computer system.
Ability to type data accurately.
Ability to comprehend and follow written or verbal instructions. Ability to establish and maintain
harmonious working relationships with associates and to communicate with the
public in a courteous manner. Must
be willing to maintain appearance appropriate to assigned duties and
responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 05/10/02
URL: /hr/classspec_c/2333.htm