STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: MAIL CLERK III
Class Code: 6030-13
Date Established: 06-28-00
Occupational Code: 1-1-4
Date of Last Revision: 12/28/01
BASIC PURPOSE: To assist in the coordination and
supervision of mailing operations and to ensure compliance of U.S. Postal
Regulations.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Acts as the mailing
supervisor in the absence of the supervisor making necessary decisions and
adjustments as required. Maintain
a supervisor level password for centralized mailing systems.
·
Presorts all New
Hampshire letter size mail and separates mail in accordance with all postal
regulations to provide a more rapid delivery of mail and additional cost savings
to state agency(s).
·
Sorts, weights, and
applies postage to all classes of mail in accordance with postal regulations to
ensure written communication is transferred in a timely and cost effective
manner.
·
Provides pickup and
deliveries to state agency(s) and United State Post Office via vehicle or on
foot to service inter agency mail needs in a cost effective and timely manner.
·
Resolves minor
problems and maintains regular upkeep of postal equipment to ensure continued
operation in a cost effective manner.
·
Works with the
supervisor in the training of staff and other State agencies maintaining their
own mailrooms.
·
Works with the
supervisor in the operation and maintenance of the State’s Postal Billing
system.
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DISTINGUISHING FACTORS:
Skill: Requires skill in recommending routine
changes in standardized operating procedures OR in retrieving, compiling, and
reporting data according to established procedures OR in operating complex
machines.
Knowledge: Requires understanding and using
business or trades vocabulary or basic arithmetic to perform standard operating
procedures.
Impact: Requires responsibility for
contributing to immediate, ongoing agency objectives by facilitating the direct
provision of services to the public or other state agencies. Errors at this level result in
inaccurate reports or invalid test results and require a significant investment
of time and resources to detect.
Supervision: Requires direct supervision of other
employees doing related or similar work, including scheduling work,
recommending leave, reviewing work for accuracy, performance appraisal, or
interviewing applicants for position vacancies.
Working Conditions: Requires performing regular job
functions in a controlled environment with minimal exposure to disagreeable job
elements and little risk of hazard to physical or mental health.
Physical Demands: Requires light work, including
continuous walking or operating simple equipment for extended periods of time
as well as occasional strenuous activities such as reaching or bending.
Communication: Requires explaining facts, interpreting
situations, or advising individuals of alternative or appropriate courses of
action. This level also requires
interviewing or eliciting information from state employees or members of the
general public.
Complexity: Requires a combination of job functions
to establish facts, to draw daily operational conclusions, or to solve
practical problems. This level
also requires providing a variety of alternative solutions where only limited
standardization exists.
Independent Action: Requires making a limited number of
choices in selecting among alternative courses of action under supervisory
guidance and in performing job functions according to a variety of prescribed
policies or procedures.
MINIMUM QUALIFICATIONS:
Education: High school diploma, G.E.D., or its
equivalent. Each additional year
of approved formal education may be substituted for one year of required work
experience.
Experience: Three years’ experience as a postal
clerk or other work requiring knowledge of postal regulations.
License/Certification: None required.
RECOMMENDED
WORK TRAITS: Extensive knowledge of United States
postal regulations. Working
knowledge of simple record keeping.
Ability to prepare statements and keep postage records. Ability to discuss postal procedures
with various department officials in order to resolve problems pertaining to
mail security or prompt deliveries.
Ability to research missing mail and resolve problems related to the use
of certified and registered mail.
Ability to establish and maintain harmonious personal relationships with
other personnel throughout the various department. Must be willing to maintain appearance appropriate to
assigned duties and responsibilities as determined by the agency appointing
authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 05/10/02
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