STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: SUPERVISOR, VITAL RECORDS REGISTRATION
AND CERTIFICATION
Class Code: 8937-22
Date Established: 12-19-84
Occupational Code: 7-4-1
Date of Last Revision: 12-28-01
BASIC PURPOSE: To supervise the registration and
certification of all vital events in the state, and to act as liaison between
the state and the public regarding the vital registration process.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
o Assigns work duties and supervises
procedures regarding the vital registration and certification program within
the state.
o Provides consultation and direction
to city and town clerks, physicians, judges, and hospitals regarding the vital
registration process.
o Recommends the development and
revision of forms and procedures used to collect and disseminate vital events
in the state.
o Monitors and coordinates data
collection activities of state, local and private agencies to minimize
duplication of effort.
o Develops, processes and updates
vital registration rules as required by statute in accordance with the
Administrative Procedures Act.
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DISTINGUISHING FACTORS:
Skill: Requires skill in developing formats
and procedures for special applications OR in investigating and reviewing the
use of equipment and data for a specialized function.
Knowledge: Requires logical or scientific
understanding to analyze problems of a specialized or professional nature in a
particular field.
Impact: Requires responsibility for achieving
direct service objectives by assessing agency service needs and making
preliminary recommendations for the development of alternative short-term
program policies or procedures.
Errors at this level result in incomplete assessments or misleading
recommendations causing a disruption of agency programs or policies.
Supervision: Requires direct supervision of programs
or of employees doing work which differs from the supervisor, including
disciplining employees, solving personnel problems, recommending hiring and
firing employees, and developing work methods. The supervisor in this position manages a working unit or
section with responsibility for employee performance appraisal.
Working Conditions: Requires performing regular job
functions in a controlled environment with minimal exposure to disagreeable job
elements and little risk of hazard to physical or mental health.
Physical Demands: Requires light work, including
continuous walking or operating simple equipment for extended periods of time
as well as occasional strenuous activities such as reaching or bending.
Communication: Requires summarizing data, preparing
reports and making recommendations based on findings which contribute to
solving problems and achieving work objectives. This level also requires presenting information for use by
administrative-level managers in making decisions.
Complexity: Requires coordinating a combination of
diverse job functions in order to integrate professional and technical agency
goals. This level also requires
considerable judgment to implement a sequence of operations or actions.
Independent Action: Requires objective assessment in
analyzing and developing new work methods and procedures subject to periodic
review and in making decisions according to established technical, professional
or administrative standards.
MINIMUM QUALIFICATIONS:
Education: Bachelor's degree from a recognized
college or university with major study in health administration, statistics,
mathematics, or data processing.
Each additional year of approved formal education may be substituted for
one year of required work experience.
Experience: Four years' experience in the field of
data collection statistics, research, data management or the collection and
compilation of vital statistics and medical records, one year of which must
have been in an administrative or supervisory position. Each additional year of approved work
experience may be substituted for one year of required formal education.
License/Certification: Must be eligible to hold New Hampshire
driver's license and have access to transportation for use in statewide travel.
SPECIAL REQUIREMENTS:
For appointment
consideration, Supervisor, Vital Records Registration and Certification
applicants must successfully participate in a structured interview measuring
possession of knowledge, skills and abilities identified as necessary for
satisfactory job performance by this class specification. The structured interview is developed
and administered, according to Division of Personnel guidelines, by representatives
of the state agency in which the vacancy exists.
RECOMMENDED WORK TRAITS: Thorough knowledge of procedures
utilized in the collection and compilation of vital statistics, including those
reported on birth, death, marriage, divorce and other health records. Thorough knowledge of organization and
operation of the vital records systems including records management. Knowledge of public education methods
and procedures. Ability to prepare
data and related reports. Ability
to plan and outline vital registration procedures necessary in compilation of
data. Ability to analyze and interpret complex procedures and to present them
with clarity and precision in written and oral form. Ability to establish and maintain effective working
relationships with state and local officials, private health care providers,
members of the legal community and the general public. Must be willing to maintain appearance
appropriate to assigned duties and responsibilities as determined by the agency
appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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