STATE OF NEW HAMPSHIRE
CLASSIFICATION: SUPERVISOR, VITAL RECORDS REGISTRATION AND CERTIFICATION
Class Code: 8937-22 Date Established: 12-19-84
Occupational Code: 7-4-1 Date of Last Revision: 12-28-01
BASIC PURPOSE: To supervise the registration and certification of all vital events in the state, and to act as liaison between the state and the public regarding the vital registration process.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
o Assigns work duties and supervises procedures regarding the vital registration and certification program within the state.
o Provides consultation and direction to city and town clerks, physicians, judges, and hospitals regarding the vital registration process.
o Recommends the development and revision of forms and procedures used to collect and disseminate vital events in the state.
o Monitors and coordinates data collection activities of state, local and private agencies to minimize duplication of effort.
o Develops, processes and updates vital registration rules as required by statute in accordance with the Administrative Procedures Act.
Skill: Requires skill in developing formats and procedures for special applications OR in investigating and reviewing the use of equipment and data for a specialized function.
Knowledge: Requires logical or scientific understanding to analyze problems of a specialized or professional nature in a particular field.
Impact: Requires responsibility for achieving direct service objectives by assessing agency service needs and making preliminary recommendations for the development of alternative short-term program policies or procedures. Errors at this level result in incomplete assessments or misleading recommendations causing a disruption of agency programs or policies.
Supervision: Requires direct supervision of programs or of employees doing work which differs from the supervisor, including disciplining employees, solving personnel problems, recommending hiring and firing employees, and developing work methods. The supervisor in this position manages a working unit or section with responsibility for employee performance appraisal.
Working Conditions: Requires performing regular job functions in a controlled environment with minimal exposure to disagreeable job elements and little risk of hazard to physical or mental health.
Physical Demands: Requires light work, including continuous walking or operating simple equipment for extended periods of time as well as occasional strenuous activities such as reaching or bending.
Communication: Requires summarizing data, preparing reports and making recommendations based on findings which contribute to solving problems and achieving work objectives. This level also requires presenting information for use by administrative-level managers in making decisions.
Complexity: Requires coordinating a combination of diverse job functions in order to integrate professional and technical agency goals. This level also requires considerable judgment to implement a sequence of operations or actions.
Independent Action: Requires objective assessment in analyzing and developing new work methods and procedures subject to periodic review and in making decisions according to established technical, professional or administrative standards.
Education: Bachelor's degree from a recognized college or university with major study in health administration, statistics, mathematics, or data processing. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Four years' experience in the field of data collection statistics, research, data management or the collection and compilation of vital statistics and medical records, one year of which must have been in an administrative or supervisory position. Each additional year of approved work experience may be substituted for one year of required formal education.
License/Certification: Must be eligible to hold New Hampshire driver's license and have access to transportation for use in statewide travel.
For appointment consideration, Supervisor, Vital Records Registration and Certification applicants must successfully participate in a structured interview measuring possession of knowledge, skills and abilities identified as necessary for satisfactory job performance by this class specification. The structured interview is developed and administered, according to Division of Personnel guidelines, by representatives of the state agency in which the vacancy exists.
RECOMMENDED WORK TRAITS: Thorough knowledge of procedures utilized in the collection and compilation of vital statistics, including those reported on birth, death, marriage, divorce and other health records. Thorough knowledge of organization and operation of the vital records systems including records management. Knowledge of public education methods and procedures. Ability to prepare data and related reports. Ability to plan and outline vital registration procedures necessary in compilation of data. Ability to analyze and interpret complex procedures and to present them with clarity and precision in written and oral form. Ability to establish and maintain effective working relationships with state and local officials, private health care providers, members of the legal community and the general public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive of general duties and is not intended to list every specific function of this class title.
Last Updated 05/10/02